All MCAD COVID-19 updates will be posted below and at mcad.edu/covid19

All MCAD COVID-19 updates will be posted below and at mcad.edu/covid19

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All MCAD COVID-19 updates will be posted below and at mcad.edu/covid19

All MCAD COVID-19 updates will be posted below and at mcad.edu/covid19

2020-2021 MCAD Student Handbook

 

Table of Contents


Mission and Vision

Mission

The Minneapolis College of Art and Design educates individuals to be professional artists and designers, pioneering thinkers, creative leaders, and engaged global citizens.

Vision

The Minneapolis College of Art and Design transforms the world through creativity and purpose.

Values

We, the MCAD community, shape our work and our interactions with others by honoring the following values:

  • Students First
    In all matters, we consider first what best serves the education and well-being of our students.
  • Academic and Institutional Excellence
    We are committed to rigorous scholarship, intensive studio work, the use of innovative technologies, and the highest levels of professional and ethical standards.
  • Creativity and Innovation
    In ideation, process, and making, we encourage experimentation and creative expression.
  • Community Involvement
    We maintain the strength of our community through respect, diversity, communication, openness, and accountability.
  • Engagement
    We advance a just and sustainable society through collaboration and engagement with our neighbors and the world.

 


From MCAD's President

Welcome to the Minneapolis College of Art and Design (MCAD). On behalf of the faculty and staff of the college, we are thrilled to have you join this vibrant teaching and learning community that is dedicated to educating you- the next generation of cultural leaders.

As you read through the Student Handbook, it will provide an introduction to the many resources of the college. In addition, it will provide you with guidance about the policies and procedures that affect MCAD students.

We look forward to making your time here a transformative and remarkable experience. We will work with you to shape your creative lives through diverse studio and liberal arts courses and help you build connections with the broader community that surrounds MCAD.

Please take the time to familiarize yourself with the Student Handbook. I hope you have a rich and rewarding experience at MCAD and I look forward to hearing about your experiences in the years ahead.

—Sanjit Sethi, President

 

 


About the Student Handbook

The Student Handbook identifies policies, procedures, and expectations that have been set by the college to enrich students’ MCAD experience. These policies apply to conduct occurring on campus, at college-sanctioned events, and during programs that take place off campus, including study abroad and internships. The college is free to change, revoke, modify, deviate from, or amend any provision in this handbook at any time at the college's sole discretion, with or without prior notice. The college's interpretation may vary from time to time if, in its opinion, the circumstances require such variation.

 


Organization and Governance

Accreditations and Memberships

The Minneapolis College of Art and Design is accredited by Commissions on Accreditation of the North Central Association of Colleges and Schools and the National Association of Schools of Art and Design. MCAD is a member of the Minnesota Private College Council, the Association of Independent Colleges of Art & Design, and the National Association of Independent Colleges and Universities.

Board of Trustees

Legal responsibility for governance of the Minneapolis College of Art and Design is vested in its Board of Trustees. Board members are nominated by the Governance and Nominating Committee and elected for three-year terms. Members are selected from the broad community and represent the many constituencies of the college. The President of the college and the President of the Alumni Association Board of Directors serve ex officio on the board. Student and faculty representatives participate in board meetings. The board is responsible for all aspects of the college including, but not limited to, admissions policies, the annual budget, buildings and grounds, the academic program, performance criteria for faculty and staff and the appointment of the president. The board serves as the final internal forum for review of any institutional grievances. The board does much of its work through a committee system, including audit, finance and operations, student experience, development, and governance and nominating committees.

Student Representation on Committees

Undergraduate and graduate students are represented throughout the governmental structure of the college. Representatives are also non-voting members of the Board of Trustees. The student representatives of these committees must, insofar as possible, represent the student body and the wishes of Student Union, and are required to report the activities of the committee meetings at Student Union meetings periodically. If there arises a need for representation on other committees, those representatives shall also be required to report periodically. All persons in the college community shall be notified of such meetings and their representatives on such committees.

Student Union (SU)

MCAD's Student Union (SU) serves as a forum for the expression of student views and enables students to participate in college governance by providing a voice for student goals and concerns. SU seeks consensus among student views, promotes those views to the college administration, and is the institutional representative of student interests. It functions in a manner that is maximally democratic and representative of the diversity of students at the college. SU manages a portion of student activities fees, enabling student-initiated events and club activities.

Bylaws of the Student Union

  1. The organization is the Student Union (SU).
  2. The function of the Student Union is to identify, verify, communicate, and advance the interests of MCAD students. This is to be done in the following ways:
    • By appointing student representatives to appropriate decision-making bodies within the college.
    • By assessing and disbursing the SU budget in a manner that serves the whole of the student body and its various segments. This includes social and educational functions over which the Union exercises control.
  3. Membership: The Student Union shall be comprised of all currently enrolled students at MCAD.
  4. Executive Committee Officers
    • The Student Union will have an Executive Committee of seven students.
    • The Student Union Executive Committee is comprised of one representative from each of the following departments: Arts Entrepreneurship, Design, Fine Arts, Liberal Arts, Media Arts, MFA Program, and one student who acts as the SU Secretary and fills the position of Student Activities Work Study. Three members will be appointed for one-year terms at the end of each semester for office to be held the following semester.
    • The Executive Committee Members shall alternate the responsibility of chairperson at biweekly meetings. The chairperson's duties are as follows:
      • To facilitate SU meetings.
      • To see to it that an agenda is set and adhered to.
      • To maintain order and keep discussion to agenda items.
    • Executive Committee members are expected to attend all regular meetings. Any member not present at three meetings shall be automatically dismissed from SU and an appropriate alternate will be appointed.
    • Executive Committee members may be appointed to the following bodies: Board of Trustees, Board of Trustees Student Affairs Committee, Board of Trustees Academic Affairs Committee, ad hoc committees and meetings.
  5. SU hosts three types of meetings:
    • Open Public meetings are held biweekly on Wednesdays at noon in the College Center. Meeting dates are posted on the SU bulletin board outside the Student Affairs Office. Here students can present and discuss agenda items and participate in the voting process.
    • Closed Executive Committee meetings are held biweekly on the dates between Open meetings. Here Executive members discuss agenda items and student proposals and meet with administration to discuss larger student initiatives.
    • Student Union Town Halls are held at least once monthly per semester in the College Center. The goal of SU Town Halls is to discuss larger concerns and ideas from students, as well as to set long-term goals to be further explored and accomplished through the Open meetings. [DURING COVID-19: All aforementioned meetings will not be held completely in-person in the College Center for everyone’s safety. The location of the Open Public meetings and Student Union Town Halls, be it remotely or in-person following CDC guidelines, will be disclosed to the student body prior to the meeting.]
    • The appointed SU Secretary shall formulate agendas one day prior to meetings. Any student may add items to the agenda by notifying the work-study student at least one day prior to the meeting or emailing bsmith@mcad.edu. All Open meetings will be documented and formulated into SU Minutes, which will be presented in the following Open meeting.
    • A quorum will consist of ten students in order to conduct business and make decisions unless three-fourths of the students present agree to waive the minimum. Five students must be present to conduct a meeting. Proposal items will be passed with a majority vote along with the support of at least one SU Executive Committee Member.
    • All MCAD students in attendance at a SU meeting are equal participants in its proceedings and decisions.
    • All meetings will follow Robert's Rules of Order.
  6. Funding
    • The Student Union is allotted $5,000 each semester for student activities and projects. These funds come from student activity fees that are collected each semester.
    • Written proposals for funding must be submitted one day prior to each meeting and will be discussed. Proposals are measured on their merit or potential to benefit the entire student body. Students are encouraged to discuss proposals with SU Executive Committee members before submission. Attendance is mandatory in order to receive funding. Proposals forms will fall into two categories:
      • Club Budget Proposal: Active Clubs are allotted $200 at the beginning of each semester to fund large events, advertising costs, or other long-term expenses. Clubs may not spend money on short-term costs (i.e. food for weekly meetings). Clubs may receive these funds and bypass the two-week waiting period by presenting a Club Budget Proposal at a SU meeting prior to the event. Any requests exceeding the $200 allowance will require a General Proposal. Clubs must provide receipts and documentation of any events funded by SU.
      • General Proposals: Students can request funds for events or items that will benefit the larger MCAD community. SU cannot fund graded student projects, work for off-campus gallery shows, or late fees. The Executive Committee can, at their discretion, amend the prohibited list. All general proposals over $200 will be voted on after the two-week waiting period. Proposals under $200 can surpass the two-week waiting period. Clubs may receive up to $1,000 per semester, which includes the initial $200.
    • Students may be granted a waiver on the two-week waiting period if at least one SU Executive Committee member and two-thirds of the students present agree.
    • Reimbursements for events will be granted provided the event was adequately accessible to the MCAD community and receipts are present. Reimbursements must be requested within one month of spending the funds.
    • An itemization and budget summary will be provided by the Executive Committee at the end of each semester, and will be posted on the SU bulletin board outside the student affairs office.
  7. Amendments
    • Any amendments to the SU Bylaws will be posted for discussion and must be voted on by the Student Union. Provisional bylaws will be put into effect, and will become amendments unless an opposition arises.

Offices and Services

3D Shop

In the expansive 3D Shop, students gain valuable hands-on experience working with traditional processes and materials like wood joinery; mig, tig and oxy ace welding; bronze and aluminum casting; and plastics fabrication, all of which are supported by high-quality professional equipment. The 3D Shop also has the latest digital fabrication technologies including 3D printing, laser cutting and scanning and two CNC routers. The shop is open seven days a week and is staffed by full-time professionals, all with degrees in the visual arts. The shop staff supervise and demonstrate the safe use of the facilities and equipment and also teach students contemporary studio practices.

Academic Advising

Each student at MCAD is assigned an advisor who assists them in developing an academic plan appropriate to their degree program and personal goals. Prior to declaring a major, students are advised by staff advisors. Once a major is declared, students are assigned a faculty member as their advisor.

Students are encouraged to seek advice and information from faculty and staff members throughout the college, but the assigned advisor is ultimately responsible for advising students regarding courses and curriculum and for approving course selections, schedules, petitions, and other official documents.

Special problems and unusual circumstances should be referred to the academic advising staff in Student Affairs. These advisors also provide information about off-campus study and are available to provide special assistance to first-year and international students.

Advising for Registration

Approximately one week prior to the official college Advising Day for declared students, students may view courses on my.mcad.edu.

An appointment is scheduled for each declared student to meet with their faculty advisor prior to registration. Undeclared students make an appointment for advising in Student Affairs. During the advising appointment, students and advisors discuss course schedules, academic requirements, special programs, and educational goals. An advisor's clearance in my.mcad.edu is required before a student is allowed to register.

At their assigned time and date, students will register for classes on my.mcad.edu. Registration ensures a place on the class list if space is available. If a course is full, the student may be placed on a waitlist once registered. Students wishing to change their registration should contact the academic advising staff in Student Affairs.

Note: Students are not allowed to register if they have any outstanding fines, fees, library books, shop tools, Media Center equipment, or other outstanding balances or have not completed the online sexual assault training.

Academic Affairs

The Vice President of Academic Affairs is responsible for all facets of the academic programs including faculty, instructional departments and programs, and related support areas.

Academic Services

Academic Services coordinates and monitors the installation of student work throughout the college and other off-campus venues and provides installation information to students regarding paint, materials, space, lighting, and tools. Academic Services is also responsible for classroom equipment, student studio assignment and use, critique space preparation, auditorium and classroom reservations, and special events coordination.

Admissions Office

The Admissions Office is the first point of contact and provides complete and accurate information about MCAD to prospective students and their teachers, counselors, and parents. The transfer of liberal arts and studio credits for new incoming students is coordinated by this office.

Alumni Relations

MCAD alumni are an active and visible part of campus life. Programs that serve students include alumni networking, career mentorship, and generous support of student scholarships. MCAD alumni number more than 5,000 professional artists and designers living in the Twin Cities and throughout the world. In addition, once students graduate, they automatically become lifetime members of the MCAD Alumni Association, a community that continues to support each other and shape the life of the college.

Art Cellar

The Art Cellar carries a wide variety of fine art, graphic art, media art, and computer supplies at very competitive prices. The Art Cellar is a nonprofit college store, owned and operated by the college. Any profits made are contributed to the student scholarship fund.

For hours, announcements, and product information, please find the Art Cellar at artcellarblog.wordpress.com. Course textbook information can be found at my.mcad.edu under the Registration tab.

Business Office

The Business Office is responsible for safeguarding the college's financial assets and ensuring proper use of the college's financial resources. It provides services to the MCAD community in the areas of accounting, budgeting, banking and cash management, financial reporting, institutional insurance, investments, purchasing, accounts payable, payroll (including student payroll), petty cash, and student accounts.

Student Accounts bills students for tuition, fees, fines, health insurance, and on-campus housing. Questions regarding a student's account (balance due, charges, payment options, etc.) should be directed to Student Accounts in the Business Office.

Cafeteria/Bistro

The MCAD Bistro is open Monday through Friday during the fall and spring semesters when classes are in session. Breakfast, lunch, and dinner are served; both hot entrees and sandwiches are available. Meal cards can be purchased throughout the year in $50 increments, up to $250 per purchase. Cards are kept in the Bistro and debited as purchases are made.

Career Development

The Career Development Department assists and guides students in the development of meaningful, sustainable career opportunities and assists industry professionals from across the country with securing the best art and design talent in the region. The Career Development team works to reinforce professional practice and academic experiences while guiding students in the development of presentation skills, interviewing techniques, and networking development. In addition, Career Development assists with resume and cover letter writing, job search strategies, social media presence, and professional correspondence.

Career Development posts internship and professional opportunities online at www.mcadcareerdevelopment.com.

Services/Resources

  1. Professional opportunities and resources
  2. Career Development Handouts
  3. Recruiting and networking resources
  4. Resume and cover letter writing, interviewing, and job search strategy techniques
  5. Career path advising and planning

Technology Support Services

Technology Support Services provides assistance to the entire college community, focusing on academic and administrative computing, computer labs, the student laptop program, classroom AV, and presentation and exhibition technologies. Services include Help Desk support, software build development and distribution, technology asset management, support of lectures and events, and workshops on classroom and College Center AV systems.

Continuing Education

Students may fulfill credits of their BFA degree requirements by taking one-credit courses through Continuing Education with advisor approval. During evening hours and Saturdays or online in the fall and spring semesters, full-time students may register tuition-free for no more than two Continuing Education classes per semester. (Total enrollment not to exceed 18 credits.) This discount is only available if the class is taken for credit and on a space-available basis. Continuing Education also offers a wide selection of noncredit workshops and short courses.

Counseling and Wellness Services

Students are encouraged to take advantage of MCAD's professional, confidential counseling services, offered free of charge to current undergraduate and MFA students. MCAD's resource of choice for any psychological issue, the service is provided by licensed mental health professionals (psychologist and mental health counselor) and is available five days a week when classes are in session. While common problems include adjustment to college and change, stress, anxiety, depression/mood, relationships, family, sexual health concerns, chemical use/abuse, food issues, or academics, no problem is too big or too small. The Student Counseling and Wellness intranet page contains more information, including links to wellness and health promotion websites for and by college students. To schedule an appointment, email bstockinger@mcad.edu or student_affairs@mcad.edu, leave a voicemail for the Counseling and Wellness Office at 612.874.3776, or contact Student Affairs at 612.874.3738.

Students enrolled in the master of arts in sustainable design or post-baccalaureate certificate programs are not eligible for counseling services.

Students are welcome and encouraged to participate in monthly campus-wide wellness and health information events. Announcements about these activities will be provided to students via email and campus postings.

 

Facilities

The Facilities Office is responsible for the general operation and maintenance of all college buildings. It supports the MCAD community by providing a physical environment that is well maintained, clean, comfortable, and conducive to working, teaching, and learning.

Financial Aid

All students are encouraged to apply for financial aid with the help of the Financial Aid Office; more than 95 percent of MCAD students receive some form of financial aid. Students are usually awarded a combination of scholarships, grants, loans, and work-study to meet their financial needs. The state and federal governments and the college provide financial aid funds. Additional scholarship sources include outside agencies, employers, and area libraries as well as online. The total amount of financial aid a student may receive is based on the family's financial situation and the cost of attendance.

Students should complete the FAFSA (Free Application for Federal Student Aid) online at fafsa.gov by March 1. Financial aid applications completed by the deadline will be considered for priority funding. Award letters for the upcoming year will be available online around May 25 for students who have completed their financial aid file. Students are required to complete a new financial aid application each year. While the amount of financial aid a student may receive is dependent upon financial need, the student must also be making satisfactory academic progress to be eligible for federal, state, and MCAD funds. Full-time attendance is required to be eligible for some financial aid programs.

Financial aid is calculated by taking a student's cost of attendance minus their expected family contribution to determine their financial need. Cost of attendance includes tuition and fees, estimate for housing, food, books, supplies, travel, and personal expenses. Students have the option to appeal their cost of attendance by contacting Financial Aid. Expected family contribution is calculated by the FAFSA processor. Students have the option to appeal information supplied on the FAFSA if there has been a change to their financial situation, such as a loss of job, excessive medical bills, or divorce. Contact Financial Aid to get forms needed to process an appeal.

Private or alternative student loans are also available to students. More for information regarding loans can be found at mcad.edu/loans. A loan must be approved by the lender by the tuition deadline in order to be considered in the calculation of the amount due for the tuition due date.

Gallery 148

Gallery 148 is a professional, student-run gallery available to all full-time, degree-seeking students at MCAD. A call for artists and curators is made each semester. The proposals are reviewed by a jury comprised of student representatives and a staff facilitator.

Housing

On-Campus Housing

MCAD provides on-campus housing for up to 280 students in its seven apartment buildings. All apartments are self-contained living spaces with private baths and kitchens, and many are furnished. Students provide their own bedding, cooking utensils, and cleaning supplies. Utilities, computer network access, and local phone service are included in the rent costs. Each building has a resident assistant to assist residents and organize social and informational meetings. Housing spaces are assigned for the full academic year. When application is made for housing, the student must pay a deposit of $350, refundable when the student permanently vacates college housing if the terms of the housing contract have been honored.

Charges for on-campus housing are listed on the billing statements. If a student is expecting on-campus housing but does not see a charge for it, or if they have reserved on-campus housing and do not plan to occupy that space, they should contact Student Housing. Housing fees are paid at the Business Office and are due the same time as tuition, prior to the beginning of the semester. For more detailed information, see the MCAD Housing Handbook on the Student Housing intranet page.

Students enrolled in the master of arts in sustainable design program are not eligible for MCAD on-campus housing.

Off-Campus Housing

Sources of listings for available rentals in the neighborhood can be found on the Student Housing page of MCAD's website. 

Tenant-Landlord Relations

Resources are available should you need assistance in relations with your landlord.

Human Resources

The Human Resources office is responsible for providing resources and support to all the departments of the College in order to attract, develop and retain the creative and talented employees who bring the mission, vision, and values of MCAD to life. The HR team plays an integral role in the employment cycle for all employees (faculty, staff, administration and student workers) and in the development and maintenance of a welcoming and inclusive culture at MCAD. The Human Resources office administers employee-related programs for the College; maintains personnel records; maintains and interprets employee focused college policies and procedures; and carries out other strategic and tactical responsibilities to support organizational effectiveness and as they relate to MCAD's mission, vision, values. The current Title IX Deputy Coordinator is also in Human Resources, so this office can also be contacted for Title IX issues or concerns.

Information Desk

The Information Desk is located inside the front entrance of the Main Building. Public Safety officers work in this area and provide information on activities taking place within the college. They can help determine which offices are best equipped to answer specific questions and provide directions to those areas. Additionally, messages for staff and faculty may be left at the desk.

International Student Advising

The International Student Advisor (ISA) provides assistance to exchange and international students regarding immigration regulations, academic, and cultural issues. The ISA processes immigration documentation related to students' admission, maintenance of status, internships (Curricular Practical Training/CPT), transfer of schools, work after graduation (Optional Practical Training/OPT), and employment authorization through the U.S. Citizenship and Immigration Services (USCIS), U.S. Immigration and Customs Enforcement (ICE), the Bureau of Customs and Border Protection (CBP), the Student and Exchange Visitor Information System (SEVIS), Social Security Administration, and Internal Revenue Service (IRS). The ISA can also act as an intermediary between international and exchange students and other offices at the college, aiding in communication and guidance. The ISA assists with all immigration requirements and acts as a liaison with the Department of Homeland Security Offices. 

Learning Center

MCAD’s Learning Center is an interdisciplinary academic support center that includes Disability Services. The center supports equitable access to education, runs the Peer Mentor Program, and offers online and in-person assistance with writing, software, time management, study skills, English as a Foreign/Second Language, and professional development.

Tutoring areas include:

  • Writing at any stage and any level, including course assignments and professional documents
  • Software and technical skills associated with any MCAD course
  • Success strategies, including time management and study skills

Learning Center hours (For tutoring by appointment or drop-in):

  • Monday: 10:00 a.m.–4:00 p.m. and 6:00–9:00 p.m.
  • Tuesday: 10:00 a.m.-4:00 p.m. and 6:00-9:00 p.m.
  • Wednesday: 10:00 a.m.–4:00 p.m. and 6:00-9:00 p.m.
  • Thursday: 10:00 a.m.-4:00 p.m.
  • Friday: 10:00 a.m.-4:00 p.m.
  • Saturday: Closed
  • Sunday: 4:00-9:00 p.m.

Learn how to make a Learning Center appointment.

Disability Services

Disability Services is housed in the Learning Center and provides reasonable accommodations and focused time on the needs of students with disabilities. These services are provided to ensure equitable access to education for students who self-disclose a documented disability. You can learn more about the disability disclosure and accommodation process by going to the Learning Center and Disability Services website or by talking with the Learning Center and Disability Services Director.

Service and Emotional Support (Therapy) Animals on Campus

Emotional Support Animals

MCAD prohibits animals on campus; however, exceptions are made for Emotional Support Animals in the residential setting for students with documented disabilities. Learn more about the disability disclosure and accommodation process for Emotional Support Animals on the Learning Center and Disability Services website.

Service Animals

MCAD prohibits animals on campus; however, exceptions are made for Service Animals for individuals with disabilities.

Service Animals are welcome on campus and do not have to go through the disability accommodation process; however, if a student with a service animal would like to disclose a disability or have accommodations, they can learn more about the disability disclosure and accommodation process on the Learning Center and Disability Services website.

Library

The MCAD Library serves a variety of student needs: whether it's providing information and inspiration for a class assignment, quiet study space, or just a place to relax and browse a magazine, students are encouraged to take advantage of this valuable art and design resource. The library holds more than 45,000 books, a plethora of exhibition catalogs, and 150,000 ebooks; subscribes to nearly one hundred periodicals; and collects videos, DVDs, CDs, and pictures for visual reference. Online resources include article databases and ARTstor. Librarians are available to help in the selection and use of all these materials. A current MCAD student ID with a library barcode is required for checking out materials. Fines are imposed for overdue material; lost or damaged items must be paid for or replaced. The Library encourages students to make suggestions for new library purchases.

Library Visual Resources
Library Visual Resources assists students in obtaining images for use in course assignments and creative projects, using resources like the college's instructional digital image collection and online subscription-based collections such as ARTstor. Visual Resources staff can also help students locate images on the web, advise students on scanning standards and techniques, and offer guidance in understanding and complying with copyright requirements.

Mail Room

Outgoing stamped mail may be brought to the Mail Room, located on the second floor of the Main Building. Some services are restricted by U.S. Postal Service regulations and may not be available in the Mail Room. Postage stamps are available for sale in the Art Cellar. There is also a blue USPS box located outside the Main Building for deposit of mail under sixteen ounces. Packages over sixteen ounces cannot be deposited in this box. Currently, mail is picked up from this box Monday through Friday at 11:00 a.m.

USPS picks up outgoing mail from the Mail Room at 11:00 a.m. daily. Mail or packages brought to the Mail Room will likely be sent out the next morning. Personal packages may be sent via UPS or USPS. The shipping charges must be paid at the time of shipment. Although checks are the preferred method of payment, the Mail Room will also accept major credit cards. (Cash not accepted.) Be sure to leave contact information so that Mail Room attendees can contact you in case of shipping or billing issues.

The Mail Room is open 8:30 a.m. to 5:00 p.m., but is fully staffed 10:00 a.m. to 5:00 p.m. Please notify the Mail Room in advance if you have a complicated or large outgoing mail project so that the staff can properly meet your needs. Be aware that without prior notice we may not be able to accommodate you.

MCAD students are strongly discouraged from having personal mail or packages sent to the MCAD Mail Room. These items may be left unattended and unsecured at times throughout the day. Personal mail should be sent directly to their place of residence. Secure containers have been installed in each college residence.

Media Technology Services

Media Technology Services (and the MCAD Media Center) is responsible for supporting the media and AV technology needs of the academic departments, classroom curriculums, and other institutional media needs. Services include the provision and support of film, photography, animation, sound, video, presentation, exhibition, and multimedia equipment; technical assistance in equipment and facility operation; maintenance of equipment, media facilities, and studios; management of equipment reservation and circulation systems; AV support for college lectures and events; and classroom and auditorium AV design, provision, training, and support. Please see the Media Center intranet page for complete details on access, reservation, usage, and liability policies.

Occupational Health and Safety

The health and safety of students is of prime importance at MCAD. During the course of studies, students may come into contact with hazardous equipment, procedures, and materials. To prevent accidents or injuries, each MCAD student will need to read the Student Safety Manual, located on the Occupational Safety and Health intranet page. New students will also be provided a copy of the book "The Artist's Complete Health and Safety Guide." The book provides references for safe use of art materials. The College has a Safety Committee that meets regularly throughout the year; students are encouraged to become members and attend meetings to make suggestions for health and safety improvements within the college. Contact the department if you are interested in becoming a member.

The Occupational Health and Safety also develops protocols for safe and healthy working conditions for students and provides respirator fit testing and recommendations for personal protection equipment (PPE). For assistance with safety and health issues, again please refer to the Occupational Health and Safety intranet page for all safety policies, programs, and contact information.

Papermaking Studio

The Papermaking Studio features work space for Western and Eastern papermaking as well as space for cast paper, including a dry and wet workspace. The studio has equipment for creating paper using plants, natural fibers, or linters. Access to the studio is limited to those who have completed a class at MCAD or who have experience and prior approval from the Printshop Director. Approval is based on filling out a Personal Proposal as well as the Rules and Regulations for the Paper Studio. Forms, as well as a safety video, are found on the Papermaking Studio intranet page.

President's Office

By delegated authority of the Board of Trustees, the President is the Chief Executive Officer of the college. The President is generally available to schedule an appointment. Contact the Executive Assistant to the President for more information.

Printmaking Studio

The 5,000-square-foot Printmaking Studio offers classes to students in lithography, intaglio, relief, screenprinting, print paper book techniques, letterpress, artists' books, and more. Access to the studio is limited to those who have completed a class at MCAD or have proven experience and prior approval from the MCAD Printshop Director. Approval is based on filling out a Personal Proposal as well as the Rules and Regulations for the Printmaking Studio. Forms, as well as a safety video, are found on the Printshop intranet page.

Printshop Access Policy

MCAD's Printshop is open to students currently enrolled in print paper book (PPB) courses or students who have submitted a Printshop Personal Proposal. Printshop hours are 8:00 a.m. to 2:00 a.m. during the fall and spring semesters. Reminder: Students NOT enrolled in a PPB class must submit a Printshop Personal Proposal to the Printshop Director at the beginning of every semester. These hours are subject to the availability of qualified monitors and may be limited during summer session or closed during holiday periods.

Undergraduate declared PPB Majors as well as current MFA students may petition to have twenty-four-hour access. Contact the Printshop Director to obtain a late night proposal form.

Public Safety

The Public Safety Office is responsible for the overall safety and security of all faculty, staff, students, and visitors on campus. The office works toward its purpose of protecting life and property, preventing crime, and providing service to all members of the community. In addition, the office has responsibilities that include alarm management, lost and found services, access control, and parking services. Public Safety works closely with the Minneapolis Police Department on criminal matters, neighborhood issues, crime prevention, and campus safety in order to make a more safe and secure campus environment.

Public Safety employs full- and part-time officers who have received specialized training that includes law enforcement, conflict resolution, crisis management, and first aid. Some of their duties include patrolling the campus, monitoring alarm panels and building cameras, and answering the college's main telephone lines and emergency line as well as serving as a source of information to college faculty, staff, students, and visitors. Escorts are available through Public Safety twenty-four hours a day, seven days a week. (There may be a wait period due to other pending service calls.) Escorts should only be used for rides between MCAD's main campus or MFA Studios and Gallery and a person's residence, parked vehicle, or bus stop/car share. Escorts will be made on foot when the escort is on campus or near campus, otherwise the Public Safety patrol vehicle will be used. Abuse of the escort service may result in the restriction of the requestor's privileges. For more information, please see the escort boundaries map.

The safety and security of our campus and community is everyone's responsibility. If a person is a victim or witness of any crime or incident, they are encouraged to make a prompt report to Public Safety or the Minneapolis Police Department. All reports will be documented and investigated. The reporting of these crimes and incidents allows Public Safety to reassess security controls and patrol strategies, develop better methods of crime prevention, and notify the community when relevant by postings and emailing notices. Dial 612.874.3555 in emergency situations or 612.874.3801 for routine security matters.

For information on crime prevention, location of emergency call boxes, or any other safety and security matter, please contact the Public Safety.

Records Office

The Records Office personnel are responsible for the registration of all students, calculating grade point averages, progress-to-degree audits, graduation audits, issuing transcripts, providing certification to the Veterans Administration, assigning student mailboxes, certification of student enrollment, course scheduling, and registration for for-credit and online students in the Continuing Education program.

Service Bureau

The MCAD Service Bureau provides color and black-and-white copies and laser prints, high-quality inkjet prints up to forty-four inches wide, Risograph printing, vinyl and paper cutting, scanning, binding, and more at extremely affordable prices. Public copiers and printers are located around campus that are accessed via campus ID. A Digital Print Lab is available to upper level photo, illustration, and design majors as well as MFA students. Users may revalue their printing account (PaperCut) online or by purchasing PaperCut cards in the Art Cellar.

Student Affairs

Student Affairs offers a broad range of services and activities to assist students in adjusting to college, enhancing student life, and addressing student concerns. The Vice President of Student Affairs oversees Academic Advising, International Student Advising, the Learning Center, Off-Campus Study Programs, Records, Student Counseling and Wellness, Student Housing, and Student Life and Activities. Students who have questions or problems of any kind are encouraged to visit the Student Affairs Office for assistance.


Academic Policies

Academic Records

Faculty report grades to the Records Office, where they are kept in the student's permanent academic record. The student's permanent record contains a complete history of academic coursework, grade reports, and related official action. A student's academic records are available only to the student involved and MCAD officials, including faculty, who have legitimate educational interest. Generally, information is not released without the student's written permission.

Students may arrange to have copies of their transcripts sent to whomever they choose. Requests are made to Records. No transcript will be issued without a written and signed request from the student or their duly-authorized agent. However, certification of graduation, dates of attendance, and the major area or core concentration may be furnished to the public (e.g. a prospective employer) on request.

The college has the right to withhold certification of graduation and transcripts until all credit requirements and financial obligations to the college have been met. The college will not withhold diplomas on the basis of external financial liabilities.

Adding or Dropping a Class

During the first five days of a semester, students may add or drop classes. No classes may be added after the first five days.

To add or drop a class:

  1. Obtain an Add/Drop form from the Records Office.
  2. If adding a class, a student must get the faculty's signature at the first class meeting, then bring the form directly to the Records Office.
  3. If dropping a class, a student should complete the form and submit it directly to the Records Office. A faculty signature is not required to drop a class during the Add/Drop period.
  4. However, if a student is dropping a class without adding a class to replace the credits, they must see Financial Aid for initialed confirmation that the student's aid will not be negatively impacted. Following this, the student may submit the Add/Drop form to Records.

A class is officially added to the student's schedule only if the Add/Drop form is returned to the Records Office by the stated deadline. Students who miss the deadline will not be allowed to attend or receive credit for the class. A portion or all of the student's financial aid may be cancelled, and the student may be considered less than full-time.

After the first week of class, no adds are permitted, and students may not drop classes entirely from their record. Students may withdraw from courses; the course will remain on the student's record with a notation of "W." W will not impact the student's GPA.

If a student wants to withdraw from one or more classes, but continue attending at least one class, they should obtain an Add/Drop form from the Records Office and have it signed by the faculty member teaching the class or an advisor in the Student Affairs Office. Withdrawn credits are counted as credits attempted but not completed. Students are required to complete a minimum of 60 percent of all attempted credits in order to maintain satisfactory academic progress.  

Students who wish to withdraw from MCAD completely, at any time during the semester, should see the Vice President of Student Affairs and complete a Notification of Student Withdrawal form.

 See the "Withdrawal from the College" section for more information.

Students who receive financial aid, veteran's funding, or social security should check with Financial Aid before confirming decisions to drop below full-time status or withdraw as their funding may be affected.

Adding or Dropping a One or Two-Credit Class

Students may add or drop a one- or two-credit class during the first week the class is in session. If they are not a full-time student, they will be charged for the class. Financial aid will not be altered. Students cannot change a one or two-credit class to Audit after the regular Add/Drop deadline.

Note: If the change in registration requires additional tuition payment (between 1 and 11 or more than 18 credits), the student must bring their signed Add/Drop form to the Business Office and pay for additional credits. Confirmation of payment from Student Accounts must accompany the Add/Drop form in order for the Records Office to process this change.

Admission Revocation Policy

The Minneapolis College of Art and Design expects all aspects of an admitted student's academic performance and conduct completed before the intended term of enrollment at MCAD to be consistent with their record presented upon admission.

Students are subject to revocation if their coursework completed before the intended term of enrollment at MCAD does not meet the college's academic standards. This includes any significant declines in academic performance, such as failing a program review. Declining grades or a significant change in curriculum may also be cause for revoking admission. It is the student's responsibility to advise MCAD of, and explain, any serious decline in grades or course changes that were not presented in their application.

It is also important that high standards of behavior and conduct are maintained. Misconduct that occurs or comes to light after admission, such as disciplinary action in high school or college that leads to suspension, expulsion, criminal charges, or convictions, or other serious behavioral incidents, may be cause for revoking admission.

Administrative Regulations

Students have a right to full information concerning college regulations and possible sanctions for violations of the regulations. In such cases where sanctions or penalties are imposed, students are guaranteed the right of appeal to the Student Appeals Review Board.

Auditing a Class (Undergraduates)

Matriculated undergraduates at MCAD may audit classes, but these will not count toward the fulfillment of their degree requirements. Specific requirements and expectations are arranged by the faculty and the student. In general, tests, critiques, and papers are not required. Tuition for audited classes is discounted from that of a class taken for credit. The decision to audit or earn credit in a class must be made by the end of the Add/Drop period. No credit will be earned and no grade will be assigned. There will be a notation on the student's transcript that the course was audited.

Change of Major

Students who decide to change majors must complete a new Declaration of Major form, available in the Student Affairs Office. After obtaining the form, the student must make an appointment with their new department chair. At this appointment, the chair will outline the degree requirements of the new major.

Changing Grades

There is a statute of limitations on all grade changes. Following the semester in which the course in question was taken, the student will be allowed two semesters (whether in or out of school) to seek the faculty and department chair approval for a change of grade. This policy also applies to incomplete grades that lapse to an "F" grade due to inattention.

If requesting to change a letter grade to W (withdraw), students will need to submit an appeal. The appeal should include a letter explaining the circumstances along with documentation that supports their situation to the Vice President of Student Affairs. Students are allowed this opportunity only one time while completing a degree.

Class Attendance Policy

MCAD students are expected to attend and participate in all enrolled courses in order to complete the courses successfully. To uphold this expectation, there are no unexcused absences.

Students have a responsibility to the group and for their own learning. Participation and performance are factored into the course grade. Absences and repeated tardiness have consequences that will result in lowered or failing grades. Students are responsible for obtaining class materials. Faculty are not obligated to reteach a class a student has missed.

Faculty can drop a student from a class for not attending the first class meeting.

In the case of extended illness or other legitimate absences that may keep the student from attending class, students must contact their faculty member. Faculty members will alert their department chair.

Under the Americans with Disabilities Act, students with documented disabilities may have an attendance accommodation with an accommodation plan coordinated by Disability Services, and in consultation with the student and faculty.

Note: Students will not be penalized for absences due to religious observance. However, students must inform the faculty at the beginning of the semester of specific dates or times of these conflicts.

 

Class Attendance Policy (Online Courses)

Registration for an online course presupposes that the student will attend and fully participate in all online activities. Each student is responsible for meeting all course requirements.

Under the Americans with Disabilities Act, students with documented disabilities may have an attendance accommodation with an accommodation plan coordinated by Disability Services, and in consultation with the student and faculty.

Closed Classes and Waitlists

When a course reaches the enrollment limit during registration, students may have the option to be placed on a waitlist. Records will notify students if a space becomes available in the class. If, at the beginning of the semester, a course still appears on a student's schedule as waitlisted status, the student may try to add the class during the official Add/Drop period. Refer to the process outlined in the "Adding or Dropping a Class" section.

Commencement Ceremony

MCAD hosts commencement ceremonies in December and May. All undergraduate students who successfully complete their graduation requirements at the end of the fall semester participate in the December ceremony. Similarly, all undergraduate students who successfully complete their graduation requirements in the spring semester participate in the May ceremony.

MA and MFA students who successfully complete their graduation requirements at the end of the fall semester or the end of the spring semester participate in the following May ceremony.

Conditional Admission

MCAD offers conditional admission to students who show artistic potential but whose academic record does not meet admission standards. Conditional admission gives students an opportunity to prove that they can be successful in MCAD's undergraduate program. Students admitted on a conditional basis are required to meet with the Director of the Learning Center and participate in MCAD's Peer Mentor Program.

Students admitted to MCAD on a conditional basis are given one semester to achieve a minimum grade point average (GPA) of 2.0 on a 4.0 scale (a C average). If this is accomplished, the conditional status will be removed and the student will be able to continue in the undergraduate degree program. If a 2.0 GPA is not achieved, the student will be automatically dismissed from the college. Conditionally admitted students who do not achieve a 2.0 GPA their first semester may file an appeal with the Student Appeals Review Board for an additional probationary semester.

Credit Hour Definition

In lecture/discussion courses requiring outside preparation, 1 hour of credit represents 50 minutes contact time each week in class and 2 hours of work outside of class. Therefore, a 3-credit lecture course requires 2.5 hours in class per week and approximately 6 hours outside of class.

In studio/laboratory courses, 1 hour of credit requires a minimum of 1.5 hours contact hours each week in class and approximately 1.5 hours of work outside of class. Therefore, a 3-credit studio course represents a minimum of 4.5 contact hours in class and approximately 4.5 hours of work outside of class per week.

In online courses, 1 hour of credit requires approximately 3 hours of work per week for all activities (i.e., reading, viewing, making, scanning, responding to discussion threads, collaborating, etc.). Therefore, a 3-credit online course requires approximately 9 hours per week to complete the necessary activities.

Credit Load

Full-time status is 12 or more credits and full-time tuition for undergraduate students includes 12 to 18 credits. An average of 15 credits must be completed each semester for students to complete the BFA or BS degree requirements in four years. Veterans, international students, and students receiving financial aid may be required to maintain full-time status. Minnesota State Grant recipients are required to be enrolled for 15 credits in order to receive a full-time grant. Students may take in excess of 18 credits only if they have an overall GPA of 3.0 and the approval of the Vice President of Academic Affairs. Enrollment in credits over 18 must be paid for out of pocket.

Credits and Academic Standing

Freshman0 to 29 credits
Sophomore30 to 59 credits
Junior60 to 89 credits
Senior90 to 120 credits

Dean's List

Full-time undergraduate students whose semester GPA (resident credit only) is 3.75 or above are placed on the Dean's List of students for that semester.

Declaration of Major

All students must declare a major by the end of their third semester of attendance. Declaration of Major forms are available in the Student Affairs Office or on the Academic Advising intranet page.

Email Usage

Email is used by college/administrative offices as the official means of communicating with the student body. Official college announcements regarding policy, classes, registration, deadlines, etc. are delivered via email. Students are expected to check their MCAD email frequently and are held responsible for all official information communicated to them via the email system. Misuse or misrepresentation of official communications by students will result in disciplinary action.

Foundation Requirements

Required foundation coursework in Liberal Arts and Foundation Studies must be completed by the end of a student's third semester at MCAD.

Grade Point Average (GPA)

The grade point average (GPA) is the average numerical equivalent of a letter grade. The total of credits for a semester is divided into the total of the quality points (numerical value) for each grade to calculate the GPA for that semester. Both semester and cumulative/career GPAs are listed on student transcripts. Questions regarding GPA should be referred to Records.

Grading Criteria

BFA, BS, Post-Bac, MAGWD, and MASD Grading Criteria

A+ 4.00Quality Points
AExcellent4.00Quality Points
A- 3.67Quality Points
B+ 3.33Quality Points
BVery Good3.00Quality Points
C+ 2.33Quality Points
CAverage2.00Quality Points
C- 1.67Quality Points
D+ 1.33Quality Points
DPoor1.00Quality Points
D- 0.67Quality Points
FFailing0.00Quality Points

Grades Not Figured into GPA

WWithdrawal after Add/Drop period
IIncomplete
NGNo Grade received from faculty due to extenuating circumstances
AUAudit

MFA Grading Criteria

PPass
FFail
WWithdrawal after Add/Drop period
IIncomplete
NGNo Grade received from faculty
AUAudit

Grade Appeal

Students who believe they have been subjected to arbitrary or discriminatory evaluation by a faculty member are also entitled to appeal or grieve. In questions of alleged improper evaluation, students must take the following steps:

  1. Consult the individual faculty member.
  2. Consult the department chair, as appropriate. MFA students should consult with Graduate Committee.
  3. Appeal to the Vice President of Academic Affairs.

There is a statute of limitations on all grade changes. Following the semester in which the course in question was taken, the student will be allowed two semesters (whether or not attending the college) to file an appeal or grievance.

Graduation Requirements

  1. Completion of all credit requirements.
  2. Cumulative GPA of 2.0.
  3. Completion of all missing or incomplete grades.
  4. Final year in residency at MCAD.
  5. Filing of Intent to Graduate form.
  6. Payment of all financial obligations and return of all Library, 3D Shop, and Media Center materials.
  7. Participation in exit interview with the Financial Aid Office for all loan recipients.
  8. Participation in exit interview with Accounting for all Perkins Loan recipients.
  9. Completion of the online Exit Survey.
  10. Participation in a graduation exhibition and mounting of senior project.

Students are expected to mount their graduation exhibition at the end of the term in which they successfully complete credit distribution and other requirements for graduation.

Students are urged to remain in close contact with their academic advisor, department chair and the Records Office during their final semester of attendance.

If, due to extenuating circumstances, a student cannot meet one or more of these graduation requirements, they may consult with the Registrar prior to petitioning the Vice President of Academic Affairs. If a student petitions to commence and later completes their missing requirement(s), the date of degree conferral on the transcript will be the next degree-granting date after the requirements are completed.

Once a degree has been conferred, the alum’s record is closed, except in cases of documented institutional error.

Graduation rates of MCAD students can be found at nces.ed.gov/collegenavigator.

Incomplete Grades

To receive a grade of Incomplete for a class, a student must:

  1. Obtain a Request for Incomplete Grade form from the Records Office,
  2. Have the form signed by the department chair or program director of their major and then by the course faculty, and
  3. Return the form to the Records Office prior to the end of the last day of classes for the semester.
  4. Coursework is due to be completed and submitted to the faculty by the end of the fifth week of the following semester. Incomplete grades will lapse to "F" if not fulfilled, whether the student is in or out of school.

Under extreme circumstances, faculty may extend an incomplete grade deadline. The Records Office must be notified of the extension in writing.

Reasons for requesting an incomplete grade include medical emergencies or other events outside the student's control. Lack of prior planning is not an adequate reason for requesting an incomplete.

Note: Students who are on academic probation may not request Incompletes during their probationary semester.

Intent to Graduate Forms

MCAD has two degree-granting dates, following the fall and spring semesters. All students must complete an Intent to Graduate form at the beginning of the semester in which they plan to complete their degree. It is the student's responsibility to meet all graduation requirements.

Involuntary Withdrawal

If a student is unable to function academically, or if the physical or emotional health of the student or others is endangered, the college has the right to separate the student from the college temporarily and to help the student seek appropriate care.

Junior Review

Every BFA student is required to participate in a Junior Review after accumulating 60 credits. In preparation for the Junior Review, students are required to meet with their respective faculty advisors and attend a departmental informational meeting. The review is an opportunity for students to present work to a group of faculty for discussion and direction. In support of this discussion, students are asked to prepare a professional presentation (specific to their discipline), including an oral presentation and a written statement. Students will not be permitted to enroll in advanced level courses in their major until they have passed their Junior Review. For detailed information, see the Junior Review general information form

Merit Scholarships

An MCAD Merit Scholarship competition is held each spring. Awards are based solely on the merit of student work, not on financial need. Each department publishes rules and deadlines. Students who wish to participate in the Merit Scholarship competition should obtain regulations from their department chair and reserve space for their entry with the Academic Services Office. Requirements and guidelines for participation are posted via the MCAD intranet early in spring semester.

Readmission

Students who have withdrawn from school but wish to return within five years should contact Student Affairs. Students who have not attended MCAD for more than five years must reapply for admission through Admissions. Students are responsible for fulfilling the graduation requirements in place at the time they are readmitted, rather than requirements in effect at the time of first admittance. Students whose cumulative grade point average was below 2.0 at the time they stopped attending MCAD, and students who were suspended because of disciplinary infractions of the Code of Conduct or other MCAD policies, must appeal to the Student Appeals Review Board for readmission. These students should make an appointment to talk with the Vice President of Student Affairs to begin the readmission process.

Recording Virtual Classes

While the college does not require the recording of virtual classes, faculty may elect to do so for a variety of reasons that may include accommodating students in different time zones or for students to revisit the materials covered. In such cases, faculty must inform students at the beginning of each recorded session. Faculty who share the recordings with students will limit file permissions to view-only so as to respect the privacy of individual students. For instructions on how to record in Google Meet, this brief video provides step-by-step instructions.

Response to Official Notices

Students are required to respond to official correspondence from faculty or administrative personnel. Students are held responsible for information contained in this handbook, the MCAD Catalog, official college publications, and notices sent to a student's mailbox or email and/or posted on the intranet.

Returned Mail

Students are responsible for keeping their contact information up to date with Records. Student Accounts-related correspondence will be issued to the permanent home address on file. Payroll and Accounts Payable correspondence will be issued to the address listed on payment requests and/or paperwork. Mail returned to the Business Office will be mailed to the forwarding address if one is provided. If no forwarding address is provided, contact will be attempted via MCAD email. Students are responsible for any information and materials returned to the Business Office.

For returned refund checks, payroll checks, and/or accounts payable checks, if no forwarding address is provided and the student cannot be reached via MCAD email, the Business Office is required to remit these funds over to the State of Minnesota Unclaimed Property Division after one year from issue date. Students must file a claim with the State of Minnesota Unclaimed Property Division to get these funds back.

Satisfactory Academic Progress Policy

Each student bears the responsibility of maintaining satisfactory academic progress and seeking help if they are having difficulty doing so. In order to maintain satisfactory progress, students must meet the following criteria:

  1. New students who do not receive a minimum GPA of 2.0 in their first semester will be academically dismissed and must appeal to the Student Appeals Review Board in order to receive a probationary semester. This includes students who withdraw entirely from the college during their first semester of attendance.
  2. Continuing students whose cumulative GPA falls below 2.0 will be placed on academic probation for the following semester. The student must achieve a GPA of 2.0 in that following semester to avoid dismissal and then will have one additional semester to bring their cumulative GPA to a minimum of 2.0. If these terms are not met, the student will be dismissed.
  3. Continuing students who have a cumulative GPA greater than 2.0 but earn a semester GPA of less than 2.0 will be placed on academic probation for the following semester. If the semester GPA in the subsequent semester again falls below 2.0, the student will be dismissed, regardless of their cumulative GPA.
  4. In addition to the GPA requirements, students must also complete at least 60 percent of the total (cumulative) credits that they have attempted or they will be dismissed. Credits attempted include those registered credits with grades of "A" through "D" and "P." Incompletes, No Grade reported, Withdrawals and "F"s are also counted as credits attempted, but are not counted as credits earned. To maintain satisfactory progress, students should register for a credit load they believe they can satisfactorily complete.

Students who are not making satisfactory academic progress will be sent a letter from the Registrar. Upon receipt of such a letter, students are expected to arrange a meeting with their advisor. The Vice President of Student Affairs, faculty, Learning Center, and academic advising staff are also available to discuss problems and help students develop strategies to deal with unsatisfactory academic progress.

Appeal Procedure for Academic Dismissal

Students who have been terminated from financial aid or from attendance at MCAD have the right to appeal for reinstatement because of:

  1. Undue hardship
  2. Special circumstances
  3. Injury or illness

Since a hearing before the Student Appeals Review Board is essentially an adversarial proceeding, students who wish to appeal academic dismissal must submit a written statement and relevant documentation to the Vice President of Student Affairs or the hearing officer in the Student Affairs Office.

The written grievance or appeal for academic dismissal should include the following:

  1. The name and identification of the person writing the appeal as well as the student's name, major department and year, phone number, and address.
  2. Description of the circumstances which gave rise to the dismissal, and any appropriate documentation.
  3. A description of the attempts to justify the appeal.
  4. The names, phone numbers, and addresses of individuals who are observers or can supply further information about the circumstances surrounding the situation.
  5. A request for redress explaining what the student wants in order to correct the situation.

A hearing time will be scheduled by the Vice President of Student Affairs or the hearing officer, who will notify all parties. The student who wishes to appeal the dismissal may attend the meeting. Any party to the procedure may have an advocate at the hearing to advise them. However, this advocate may not speak for the student. Any student, faculty, or staff member may be required to attend a an appeal hearing.

Hearing Procedure: The Vice President of Student Affairs or hearing officer calls the meeting to order, introduces the situation, and asks the student who submitted the appeal to speak to the Review Board. After the student's and any supporting individual's explanations are presented, any Review Board member may ask questions. The hearing officer's primary duty is to see that the student appealing is given the opportunity to state their case to the Review Board.

After all questions have been answered and all information has been offered, the Review Board goes into executive session with the Vice President of Student Affairs or the hearing officer, who does not vote but facilitates reaching a conclusion and answers policy questions. The Student Appeals Review Board will make its recommendation in accordance with its responsibilities. Within ten days after the hearing, the decision is announced to the involved parties in writing by Vice President of Student Affairs or the hearing officer.

Students who have been readmitted to MCAD through the appeal process will be placed on probation for that semester and will be evaluated at the end of the semester for appropriate academic progress.

The appeal and hearing procedure for loss of financial aid is outlined in "Reinstatement of Financial Aid Eligibility."

Post-Baccalaureate Academic Progress Policy

Post-Baccalaureate Program students must maintain a term and cumulative minimum GPA of 2.0 in order to meet academic progress standards. A semester GPA below 2.0 will result in the student being placed on academic probation the following semester. Students will have that semester to bring their cumulative GPA to a minimum of 2.0 in order to avoid dismissal.

Financial Aid Requirements

The Financial Aid Office monitors students after every semester for successful completion of satisfactory academic progress (SAP) standards. Students are measured on qualitative and PACE (quantitative) standards.

Qualitative Standards

This measures a student's quality of performance in terms of GPA. A student who does not meet the minimum cumulative grade point average of 2.0 each semester will be placed on financial aid warning for the subsequent semester of enrollment. During this warning semester, a student can still receive federal aid. A student who meets the qualitative standards while on warning shall be placed back in good standing. A student who fails to meet the qualitative standards while on warning will be suspended from financial aid for the subsequent term. Students may repeat a class in which they have not received a grade of "C" or better, but will not receive credit toward financial aid eligibility for that class if they take it more than twice. Grades and credits for both classes will be used in all calculations.

PACE (Quantitative) Standards: Students must successfully complete 60 percent of the credits for which they were awarded financial aid. The Financial Aid Office calculates the pace at which you are progressing in your SAP academic plan by dividing the cumulative number of credits you have successfully completed by the cumulative number of credits you have attempted. Unsatisfactory grades of "F," Incompletes, or Withdrawals do not count as completed courses but will count as attempted credits.

Students must be making progress toward a degree. To quantify academic progress, MCAD must set a maximum timeframe in which students are expected to finish a program.

Required Maximum Time Frame: To remain eligible for financial aid, students must complete their degree before reaching 150 percent of the number of credits needed to complete the degree program. All periods of enrollment must be considered, even those for which they did not receive financial aid, as well as hours transferred from another school. Attempted hours include all registered hours per semester including grades D, F, Incompletes, or Withdrawals. A student may receive financial aid for a maximum of 168 credits attempted, or for up to twelve semesters of full-time enrollment.

SAP Status

Financial Aid Warning Status

For the first occurrence of not meeting SAP standards, students will be placed in a Financial Aid Warning status, which means students are one term away from losing their financial aid eligibility. They are still eligible for financial aid; however, should they not meet SAP standards again, their financial aid will be suspended.

Financial Aid Suspension Status

For the second occurrence of not meeting SAP standards, students are immediately placed on Financial Aid Suspension. As long as they are in suspension, they are not eligible for federal financial aid. They may appeal this status.

Reinstatement of Financial Aid Eligibility

If a student loses financial aid eligibility because they are not meeting SAP standards, they may regain eligibility in one of the following ways:

  1. By successfully appealing loss of eligibility. The appeal must be in writing, must be submitted within thirty days of notification of unsatisfactory status, and must be accompanied by all relevant documentation. Students may appeal due to a special circumstance such as illness or injury of the student, death of a relative of the student, or other circumstances that result in undue hardship to the student as documented by a third-party professional such as a healthcare provider, counselor, lawyer, etc. Written appeal must be submitted to the Vice President of Students and will be reviewed by committee. 
  2. By completing one semester using their own resources with at least half-time enrollment (6 credit hours). They must successfully pass all courses taken using their own resources. Example: If you register for 12 credits, you must pass 12, etc. Withdrawals and incomplete grades will be counted against you and you will not regain eligibility. If you successfully complete one semester using your own resources, you will be placed in good standing for the following semester and will be eligible for financial aid. As long as you continue successfully and progress towards a degree, you will remain in good standing. When choosing courses to take on your own, the courses taken must be chosen in consultation with an academic advisor. You must advance toward attaining a degree and show progress within your SAP academic plan for graduation. Once the financial aid office receives your grades, your financial aid award will be updated to reflect the upcoming semester.

Student Alert Notices

The Student Alert Notice alerts Chairs and the Vice President of Student Affairs to a wide range of concerns about a student at the first signs of concern. The Student Alert Notice helps the college mobilize appropriate support as quickly as possible. Students are also encouraged to contact the faculty and take steps to remedy the issue.

If a student receives two or more alert notices, the student will be contacted by the Vice President of Student Affairs. A subsequent meeting will be scheduled to help the student analyze the problem and make realistic plans to remedy the situation and succeed at the college.

Student Appeals Review Board

The Student Appeals Review Board is chaired by the Vice President of Student Affairs and consists of three faculty members. The Review Board reviews student appeals and makes recommendations regarding probation, suspension or dismissal for academic or disciplinary reasons, and reinstatement of disciplined students. Any member of the faculty, staff, or student body may be called upon to advise the Review Board when appropriate.

Transcript Requests

An individual can submit a request for a transcript through the mail, online at getmytranscript.com, or by coming to the Records Office in person and filling out a Transcript Request form. Requests cannot be taken over the telephone or by email. All requests must be in writing and carry the individual's signature.

No one may request another's transcript unless they have the individual's written permission. Transcript requests will not be honored if the requester owes the college money and/or if the requester does not enclose the required transcript fee.

There are two types of transcripts. An official transcript copy is signed and dated by the Registrar and is placed into a sealed envelope addressed directly to the recipient. An unofficial transcript copy (i.e., one issued directly to the student) is identified as a student copy. Unofficial transcripts are issued free of charge to current students. Official transcripts are provided for a fee, with a rush ordering option available.

Student transcripts from previously-attended institutions that were provided for admissions consideration become the property of MCAD and are considered official only at the time of receipt. MCAD does not provide copies of transcripts from other institutions that are part of a student’s education record. In order to obtain accurate up-to-date information and assure that no protocol of the issuing institution is circumvented, a student must contact the originating school for a copy of that transcript.

Transfer Credits

MCAD is selective about transferring credits from other schools. Transfer credits from Advanced Placement courses (AP), International Baccalaureate programs (IB), post-secondary enrollment (PSEO) and pre-college programs as well as other colleges and universities may be accepted. Once admitted to MCAD, transfer students will receive an official transfer credit evaluation.

MCAD has maximum allowable transfer credits. As a transfer student, you may apply to transfer up to 33 studio arts and 30 liberal arts credits. MCAD will only accept credits from courses which are compatible with our existing course offerings and credit will transfer only for classes with a straight C or better. Grades lower than C (including C-) will not be eligible for transfer. Credit will only transfer from regionally-accredited institutions. To determine if a prior college or university is regionally accredited, contact the office of the registrar of the school, or consult its website. Both MCAD's Admissions Office and Student Affairs Office can also research a school to determine its level of accreditation. Students must complete all necessary steps by posted deadlines in order to transfer credits. Deadlines are posted for new students at mcad.edu/admitted and mcad.edu/transfer.

For Liberal Arts Credit

Liberal arts classes that are comparable to those taught at MCAD will be considered for transfer, including most art history, humanities, language, and social science courses. Course content is always considered when determining the transfer of credit and a course description may be required in order to determine transfer eligibility.

For Studio Credit

In most cases, transferring studio credits requires submitting a portfolio of additional work completed as part of the studio course. For example, if you intend to transfer in three studio courses, three separate transfer portfolios and a copy of each course syllabus would need to be submitted.

For New Incoming Students

The coordination of transfer credits for new incoming students is handled through the Admissions Office. Official transcripts must be sent from all prior institutions attended by posted deadlines. Transcripts should be sent to the attention of the MCAD Admissions Office. For specific information about what is required in a particular situation, contact your admissions counselor in the Admissions Office. See mcad.edu/transfer for more information.

For Continuing/Returning Students

The coordination of transfer credits for continuing or returning students is handled through the Student Affairs Office. Official transcripts must be sent from all institutions attended and it is recommended that the student discusses the course with their advisor prior to registration for transfer compatibility. For specific information about what is required, contact the Student Affairs Office.

Undergraduate Registration for Graduate Courses

Undergraduate students may take up to six credits of graduate-level coursework in the Master of Arts program to apply towards the BFA or BS degree. This is limited to graduate courses numbered at the 6000 level and is subject to faculty and advisor approval. 7000-level courses are not available to undergraduates. Master of Fine Arts credits are not available to undergraduates.

If a student later applies to a Master of Arts program at MCAD, up to six credits of graduate-level coursework completed as an undergraduate will count toward an advanced degree. Not all graduate level courses apply to all advanced degrees. Consult an advisor and Admissions for further information.

Waiving Academic Requirements

Specific requirements may be waived with the approval of the student's advisor and department chair or the Vice President of Academic Affairs. Waived requirements within one's major should be made up with other studio credits within that major.

Liberal arts and studio credits are not interchangeable. If a liberal arts requirement is waived, the credits must be earned with other liberal arts credits. If a studio requirement is waived, credits must be earned with other studio credits.

Under the Americans with Disabilities Act, students with documented disabilities may have specific requirements waived with an accommodation plan coordinated by Disability Services, and with the approval of the student’s advisor and department chair or the Vice President of Academic Affairs.

Withdrawal from the College

Students who wish to drop all classes and withdraw from the college during a semester should schedule an appointment with the Vice President of Student Affairs and complete a Notification of Student Withdrawal form. The student should officially withdraw from the college before the end of the current semester to avoid receiving failing grades for that semester's work.

Please note that the official withdrawal date will be determined by the date the form is received in the Student Affairs Office.

Students who stop attending classes for which they have registered without either formally dropping the classes or withdrawing from the college will receive a grade of "F" for each class not attended.

Students who plan to return to MCAD should mark the appropriate box on the Notification of Student Withdrawal form. This will enable the Records Office to send them registration information for the semester in which they intend to return.

Important: Withdrawal from the college does not guarantee a refund and may result in a significant balance owed to the college. Students are strongly urged to contact the Business Office prior to withdrawal to determine their financial obligation.


Alternative Academic Programs

Independent Study

It is MCAD's policy to enroll students in courses rather than independent studies. Independent studies will only be approved for BFA or BS credit in rare instances, and no more than 6 credits will be accepted towards the degree. Qualified students may propose to do supervised work for credit in areas of interest not available to them through MCAD's scheduled course offerings with department chair approval. Students must complete an independent study proposal form.

The program requires tutorial supervision by a faculty member as well as independent work. Any full-time faculty member may serve as an independent study sponsor, but is not required to do so. The faculty member must be convinced that the proposed work is the equivalent of requested credit load in both content and substance. Faculty may sponsor a maximum of three students per semester under this program. Faculty serve as guides and provide critical feedback. Faculty contact time is maximum 3 hours per credit, or 9 hours for a 3-credit independent study.

Eligibility

  • Junior or senior status
  • Minimum cumulative GPA of 3.0
  • Limit of one independent study per semester (maximum career total of 6 credits)
  • Prior competence in the area under investigation (if applicable)

Procedure

Students seeking an independent study must first confer with their department chair about the viability and appropriateness of the proposal. Final approval is decided only after the full proposal has been submitted, as below. The student should select a full-time faculty member who is willing to serve as a sponsor. The faculty sponsor must have an appropriate level of competence in the area of interest and be able to work with the student in a supervisory and tutorial capacity. The student and sponsor collaborate in creating the course of study prior to submitting a signed Independent Study Application (available from the Records Office) and written proposal detailing the content of the independent study to the appropriate department chair. Cross-departmental proposals will require the approval signature of both department chairs. Completed forms and proposals must be submitted to the Records Office by the end of the Add/Drop period.

Internships

Internships give MCAD students the opportunity to affirm career goals, build experience, network, and gain an understanding of the industry. Students work with established professionals, and apply technical and creative skills to real-world projects.

BFA students are required to complete 3 internship credits as part of their degree. This typically occurs after completion of the junior year. BS students are required to complete two 3-credit internships, beginning after completion of their freshman year.

Career Development is available to assist students with finding and securing internship opportunities. During registration for Fall semester students may temporarily register for an "Internship Placeholder" which tells the school that the student is planning on completing an internship in the coming semester. This allows the school to bill the student correctly with the best financial aid package. These placeholder credits will be deleted on or about July 1, although students will have additional time to register a fall internship (see below). Financial aid will be reconfigured to reflect the reduced number of credits and a student may be required to reimburse the college. All students are encouraged to work with the Career Development Department well in advance of the semester in which they intend to intern.

Note: the internship placeholder is not available for spring semester.

There is no late fee for adding an internship after the end of the Add/Drop period provided the total number of credits for that semester remains between 12 and 18. Adding credits during the semester will not have any impact on financial aid considerations for that semester. Any questions regarding billing should be directed to the Financial Aid or Business Office.

The last day to add an internship to a semester is the same as the last day to withdraw. That date is usually about a month prior to the end of the semester and will be announced on the Intranet.

If an internship is registered but a student does not show up it is viewed the same way as never having had the registration. The college may recall financial aid that has already been paid to the student in that situation.

Students must meet all internship requirements, including working 40 hours per credit and submitting all required materials, in order to receive a passing grade.

Complete program information is available at www.mcadcareerdevelopment.com

Macalester College

Full-time sophomores, juniors, and seniors may take one liberal arts course per semester at Macalester College, provided that the course is not offered at MCAD. After selecting a class from Macalester's online course catalog, the student must contact the Records Office for assistance with registration and obtain approval from an advisor in the Student Affairs Office at MCAD. The student will contact the instructor of the Macalester class for permission to enroll, and provide that permission in writing to Records. The Records Office will work with the Office of the Registrar staff at Macalester to finish the registration process.

Students must follow all Macalester requirements concerning prerequisites, attendance, examinations, and grading procedures. Tuition and fees are based on MCAD charges, add/drop follows MCAD's academic calendar. For further information contact MCAD's Records Office.

Off-Campus Study

MCAD offers a wide variety of exciting opportunities for students to study off campus. Programs include:

  • AICAD Mobility (U.S., Canada, and Japan)
  • Bauhaus Universität (Weimar, Germany)
  • Bezelel Academy of Art and Design (Jerusalem, Israel)
  • University of Brighton (Brighton, England)
  • Burren College of Art (Burren, Ireland)
  • Fachhochschule Vorarlberg (Dornbirn, Austria)
  • Florence Honors Program (Florence, Italy)
  • Royal Academy of Art (KABK) (The Hague, Netherlands)

Students interested in Off-Campus Study should contact the International and Off-Campus Programs Advisor in the Student Affairs Office as soon as possible. Application requirements, visas, academics, and language vary by program. Students who are on disciplinary probation may not apply to participate in the programs until they have been off of probation for at least one year. Students who have had an alcohol or drug-related incident on campus may be prohibited from participating in Off-Campus Study programs.

Online Learning

MCAD offers a variety of online courses, certificates, and degrees to students. These courses provide flexibility and connect students with faculty from all over the world.

Undergraduate and Continuing Education students may enroll in 6000-level courses in online graduate degree programs (MA in Graphic and Web Design, MA in Sustainable Design), provided they've met the course prerequisites or have instructor permission.

Whether online or on-campus, all courses at MCAD have a web presence on our Learning Management Systems, Blackboard (learn.mcad.edu) or Canvas (canvas.mcad.edu). Faculty may use their online classroom to share their syllabi, update grades, post announcements, share video lectures and demonstrations, collect assignments, and discuss work. Students will have access to their courses on Blackboard or Canvas the Sunday before the official start date of the course. For example, if the course begins Monday, August 29, students will be able to access the course at 12:01 a.m. on Sunday, August 28.

For help with Blackboard, Canvas, or your online course, contact the Online Learning Department: online@mcad.edu.

Post-Secondary Enrollment Options Program

The Post-Secondary Enrollment Options program (PSEO), sponsored by the State of Minnesota, enables highly motivated and mature Minnesota high school students to attend college before graduation from high school.

At MCAD, PSEO is an honors program for high school seniors only. The program is highly selective and classes are assigned on a space-available basis. Applicants must meet criteria for admission similar to our degree-seeking students and, in addition, applicants must complete admissions and advising procedures by designated deadlines. Enrollment may occur during the applicant's senior year and, if admitted, attendance in fall or spring semesters is possible on a space-available basis. MCAD allows PSEO students to take one course per semester for two semesters for a total of 6 credits. These credits are transferable to the BFA or BS degree programs. PSEO students must maintain a minimum 2.0 grade point average and are not eligible for on-campus housing. PSEO students, like all MCAD students, must attend regularly and be on time (see the "Class Attendance Policy" section). Complete information regarding the PSEO program may be obtained from the MCAD Admissions Office. Visit the PSEO page on MCAD's website for more information.

Students-at-Large and Non-Matriculated Auditors

The Student-at-Large and Auditor programs provide an opportunity for those interested to take regular daytime classes without pursuing a degree. Classes are offered on a space-available basis after degree-seeking students are registered for the semester.

In order to register, students must complete the Student-at-Large or Auditor application available from the Records Office. Students-at-Large and non-matriculated auditors should obtain an Add/Drop form from the Records Office on the first day of the semester. The student should attend the first class session and ask for the faculty's permission to enroll in the class. If the faculty allows the student to enter the class, the student must bring their signed Add/Drop form to Records and go immediately to the Business Office to pay tuition.

Students-at-Large must have an official high school or college transcript sent at the time of registration. They will receive credits and letter grades for courses taken. They will have access to all class facilities in order to complete assignments.

Non-matriculated auditors will not receive credits or letter grades and will have a notation of AU on the transcript. Non-matriculated auditors do not have access to faculty or facilities outside of class time.

Students-at-Large are charged a per-credit tuition amount. Non-matriculated auditors are charged a reduced per-unit tuition amount. Neither Students-at-Large nor non-matriculated auditors are eligible for financial aid.

There is no limit on the number of credits a student may take through the Student-at-Large or non-matriculated auditor program. However, if a Student-at-Large receives a GPA of less than 2.0, they will not be allowed to re-enroll as a Student-at-Large in any subsequent semester. Non-matriculated auditors will not receive credits or letter grades and will have a notation of AU on the transcript.

Summer School

During summer session, MCAD students can continue to pursue their degrees by selecting from a range of Liberal Arts, Design, Fine Arts, and Media classes and workshops conducted during daytime and evening hours. Advising during the summer months is by appointment with the academic advising staff in Student Affairs.


Tuition and Financial Aid

Financial Aid Records

Financial aid applicants are required to submit a free Application for Federal Student Aid (FAFSA) and supporting documents each year of attendance at MCAD. These documents are available only to persons working directly with financial aid. Information on awards for scholarships, grants, and loans, which are based on financial need, are confidential and will not be released to unauthorized persons. Federal regulations require colleges to maintain financial aid files for five years after a student graduates or leaves school. Students who receive the Federal Perkins (NDSL) loans will have their files maintained until the loan is repaid. Records are destroyed at the end of the applicable time period.

Fines

MCAD departments, both academic and institutional, may impose fines against a student's account, in accordance with each department's policies and procedures. All fines must be paid prior to the end of each semester and are subject to MCAD's regular tuition policies. Unpaid fines may result in a Business Office hold being placed on a student's account. Business Office holds prevent the release of student records as well as the utilization of college services.

Laptop Purchase Program

All new incoming undergraduate freshmen and transfer students are required to purchase a laptop through MCAD. Please see mcad.edu/laptop for technical details. If a student already owns a laptop that meets all of the required technical specifications required by the college, the MCAD laptop purchase requirement may be waived. A signed Laptop Waiver Form must be completed by specified dates. Please contact Admissions for the appropriate form, procedures and dates.

Purchased laptops are distributed during orientation. Once the student receives the computer, all ownership rights and responsibilities transfer to the student. Please make sure the computer is properly insured. MCAD accepts no responsibility for the laptop once it is delivered to the student.

Refunds

Credit balances posted to a student's account as a result of a financial aid overpayment will be electronically refunded via MAXPay’s eRefund process within ten business days. Students and families not enrolled in MAXPay’s eRefund program will receive email notification with instructions for enrolling. Credit balances will be reduced by any outstanding balances owed to the college before eRefunds are issued. After two attempts to electronically deposit funds via eRefund, physical checks will be mailed to the legal/home/permanent address on file with the MCAD Records Office, for those students not enrolled in MAXPay’s eRefund. A $10 administrative processing fee will be assessed for refund check disbursements. Students are responsible for updating their legal/home/permanent address with Records to ensure prompt delivery of refunds and other official college correspondence.

Refunds generated as a result of Federal Parent Plus Loan overages are issued to the borrowing parent, unless otherwise instructed by the parent borrower on the Plus Loan application or in writing (email financial_aid@mcad.edu), prior to disbursement.

Note: Parent Plus loan refunds may be processed through eRefund by special arrangement, upon verification that the designated eRefund account belongs to the named Parent Plus Loan borrower of record. 

Students may request non-Parent Plus loan refunds be issued to a third party with written consent (email student_accounts@mcad.edu) prior to refund disbursement.  

Note: Department of Education regulations prohibit students from using financial aid refunds to cover account balances from a previous term in excess of $200.

Withdrawing From All Classes

Official Withdrawal Policy

Tuition, activity fees, technology fees, and housing charges will be refunded based on a prorated scale, determined by the date the student officially withdraws from the college. Students are eligible to receive a reduction of tuition, activity fees, and housing if they complete the official withdrawal process between the first and fourth week of the semester. No withdrawal credit is awarded after the fourth week of the fall or spring semesters.

Note: No withdrawal tuition credits will be issued after the first week of classes during the summer semester. 

Students purchasing a laptop through the school are required to pay for the laptop in full, even if they withdraw.

The official date of withdrawal is the date a student submits a completed Notification of Student Withdrawal form to Student Affairs, or otherwise informs Student Affairs in writing of their intent to withdraw from the college.

Refunds of tuition, activity fee, and housing will be calculated based on the following schedule:

  1. During the first week of classes = 100%
  2. During the second week of classes = 75%
  3. During the third week of classes = 50%
  4. During the fourth week of classes = 25%
  5. After the fourth week of classes = 0%

Example: If a student completes the withdrawal form during the third week of the semester, their tuition, activity fee, and housing (if they live in campus housing), will be reduced by 50 percent. The student then will be responsible to pay for 50 percent of these costs.

Official Financial Aid Withdrawal Policy

If the student is receiving financial aid and withdraws from the college before the 60 percent point of the semester, federal regulations requires MCAD to recalculate the financial aid award based on the percentage of class days completed. Typically the 60 percent point of the semester is week nine in a fifteen-week semester.

Aid for students who withdraw before the 60 percent point of the semester will be recalculated based on the following formula: Number of calendar days completed* as of the official withdrawal date divided by total days in the semester equals the percentage of aid earned.

Example: Student withdraws after completing thirteen days of classes (week three). There is a total of 104 classroom days in the semester. 13 divided by 104 = 13 percent. The student will be eligible to receive 13 percent of the original financial aid award. The financial aid is recalculated and the semester tuition bill is adjusted to the new financial aid award.

Unearned aid will be removed from the tuition account. Students will receive an updated financial aid award showing the total aid awarded. Student Accounts will notify students with any updates to the tuition account after aid is adjusted.

*Scheduled breaks in the semester of more than five days are excluded from the number of days completed.

Extenuating Circumstances Policy

Students who withdraw due to extenuating circumstances are eligible to appeal and may receive a prorated refund after week 4. To complete the appeal process, students will need to submit a letter explaining their circumstance along with documentation that supports their situation to the Vice President of Student Affairs before the last withdrawal date of the semester.

Students are allowed this opportunity only one time while completing a degree.

Unofficial Withdrawal Policy and Process

Students who do not complete a written withdrawal request but discontinue attending the college before the 60% point and earn a zero GPA for the semester are considered to be an Unofficial Withdrawal. There is no reduction in tuition, activity fee, or room charges for Unofficial Withdrawals, but financial aid will be reduced to 50% eligibility. Financial aid will be recalculated after semester grades have been calculated by the Records Office. Students will receive notification from the Financial Aid Office of award adjustments. The Student Accounts Office will notify the student of any outstanding costs after financial aid has been removed from the tuition account.

Refund Policy for Students Withdrawing from Individual Classes during the Semester:

After the Add/Drop period, no refunds will be given to students who withdraw from individual classes but remain enrolled in school.

Refund Policy for Students who Audit Classes or Attend the Student-At-Large Program:

No refunds will be given after the Add/Drop period.

Refund Policy for Summer:

No refunds will be issued to students after the Add/Drop period.

Reissue Check Request

Students will be charged for all duplicate check requests. Please refer to the current academic year’s Cost Sheet for the charge rate.

Returned Check Policy

All check payments should be processed through MAXPay by selecting the electronic ACH (eCheck) payment option at checkout. Returned ACH/eCheck payments will be assessed a $35 ACH Reversal fee. In the event of an electronic check reversal, the ACH/eCheck payment option may be temporarily suspended until the account is in good standing.

Tuition Policies

MCAD charges undergraduate and graduate students a fixed amount for 12 to 18 credits and a per-credit rate for any credits over 18. Students enrolled for less than 12 credits pay a per-credit rate. Students-at-Large, Auditors, and Alumni also pay on a per-credit basis.

Student account balances may be viewed in real-time via MAXPay. Preliminary or estimated tuition balance notifications for the fall semester are sent electronically to all registered students beginning in mid to late June. Students will receive tuition balance updates daily until the August 1st tuition deadline. Students must pay their tuition and fees in full or have college-approved payment arrangements, such as loans and/or payment plans, in place by August 1st to avoid fall semester, late payment charges ($250). Likewise, students registering for courses after the published tuition deadline will be charged a $250 Late Registration charge, in lieu of the semester’s late payment charge.

During the Add/Drop period students may add or drop courses. However, reducing course enrollment may negatively impact financial aid eligibility for certain awards (e.g. MN State Grant, Pell Grant) and increase the balance owed. Students should use the Financial Worksheet, which can be found at www.mcad.edu/admitted, to determine their estimated amount due or contact the Business Office for assistance. (Spring semester tuition is due on the first Friday after January 1st, unless it falls on New Year’s.)

Delinquency:

MCAD does not allow students to carry account balances unless they are enrolled in the MAXPlan (monthly installment payment plan). Unpaid student account balances after the semester’s published tuition deadline will incur a $250 late payment penalty. Students will be granted an extension to pay their tuition balances on a case-by-case basis. Students who enroll after the published tuition deadline will incur a $250 Late Registration charge in lieu of the late payment charge.

Enrollment will be canceled for students with unpaid tuition balances after the final semester tuition extension. Students may appeal for reinstatement of enrollment. However, the tuition balance plus a $250 Reinstatement Fee must be paid-in-full, upon written appeal.

During the semester, students may incur fees or miss scheduled, monthly tuition installments. Unpaid monthly installment payments are considered delinquent after 30 days from the original due date; unpaid fees are considered delinquent 30 days after the transaction date. A written, 30-day, final payment demand will be issued upon separation from the college or at the end of the academic period for which the delinquent account balance was incurred.

Important: All unpaid account balances are due immediately upon separation from the college or at the conclusion of the academic period in which the delinquent charges were incurred. MCAD retains the right to take certain actions in the attempt to collect any and all unpaid student account balances, including but not limited to: withholding official records including grades, academic transcripts, certificates or diplomas; cancellation of registration for future academic periods, placement with a third party collection agency or attorney; or withholding of Art Cellar, Bistro, or housing deposits. The student will be charged and held liable for all accrued interest, late fees, and other costs associated with the collection of a debt.

Stafford Loan Requirements:

Students who have not previously borrowed a Stafford Loan must complete Loan Entrance Counseling and sign a Master Promissory Note before receiving their Stafford Loan award. To complete the entrance requirements go to studentloans.gov. The Financial Aid Office is available to assist students with questions or concerns.

Disbursement of Financial Aid:

If a student's financial aid is complete and they are attending classes for the semester, financial aid funds should post to their student account by the anticipated disbursement. Loan funds are typically credited to a student's account within one business day of being received by the college, but not before the anticipated disbursement dates in Fall and Spring Semesters.

Work-study/Student Payroll

All first-time students participating in the work study program must complete Federal Forms, W-4 and I-9 prior to employment. A government issued photo ID (i.e. Driver's License) and social security card, or a passport must be presented when completing the I-9 form. A birth certificate may be used in lieu of a social security card; however, it must be accompanied by a photo ID. (The U.S. Department of Homeland Security requires that employees must present original documents.) These forms may be completed at the Business Office.

All time cards and paychecks are delivered to the department to which the student has been assigned. If working in multiple departments, additional time cards are available in the Business Office. Please notify supervisors if working in more than one department per semester.

 


Student Resources

Art Cellar Accounts

The MCAD Art Cellar, a non-profit college store, is a convenient and affordable resource for purchasing course books and materials. The Art Cellar offers discounted pricing and all proceeds are used to fund MCAD student scholarships.

For your convenience, the MCAD Art Cellar offers students the option of purchasing supplies using a pre-paid account. Students and families may add funds to their Art Cellar account any time during the Fall and Spring semesters through the Business office. If you have any questions, please contact Student Accounts at: student_accounts@mcad.edu.

Adding Funds to your Art Cellar account (Students):

  • To add funds to your Art Cellar (bookstore) account, please login to your myMCAD student dashboard and click, ‘Launch MAXPay’. 
  • Click "Payments & Deposits" from the MAXPay main menu.
  • Locate the ‘Art Cellar Deposit’ option and click, ‘Select’. Enter the amount you would like to deposit and add it to your shopping cart to complete the payment process.

Invite another payer to add funds to your Art Cellar account:

In order for another payer to add funds to your Art Cellar account, you must first authorize third party access. Simply login to your online student account myMCAD Student Dashboard using your official MCAD login and password and follow these easy steps:

  • Go to the "FERPA Form" page.
  • Click, the gray box labeled, ‘Click Here to Grant Access’ at the bottom of the page and complete the requested information.

Invited payers will receive an email notification from records@mcad.edu with instructions for activating their account . Once they have activated their third party accounts, authorized users will be able to login to their myMCAD Parent Dashboard and add funds/activate Art Cellar accounts following the instructions listed above.

Adding funds to your Art Cellar account using your Financial Aid refund:

Students expecting a financial aid refund may allocate up to $300 from their anticipated refund to an Art Cellar account any time during the first week of classes, by emailing student_accounts@mcad.edu or by visiting the Business Office during regular business hours.

Please visit the Business Office, located in the lower level of the Morrison Building, to open an Art Cellar account using a portion of your financial aid refund.

Closing your Art Cellar Account:

Students may close their Art Cellar account and receive a refund of the remaining balance at any time, however, once your Art Cellar account is closed, it may not be reopened until the following semester.

Art Cellar account balances automatically transfer from the Fall semester to the Spring and are closed immediately following the last day of Spring semester classes. Art Cellar account balances will be refunded to students by mail within 10 business days. MCAD reserves the right to collect any outstanding balance from remaining Art Cellar funds at the end of each term. Art Cellar accounts may be terminated by the Art Cellar or the Business Office at any time.

Please contact the Business Office at 612-874-3809 with questions regarding Art Cellar Accounts.

Bike Racks

Bike racks are available along the north and south side of the Main building, and south of the 144 E. 26th Street apartment building. Bikes should not be left locked to the racks for extended periods, or over the summer, unless the owner is enrolled and attending class. Twice a year Public Safety will remove abandoned bikes to make room for regular users.

For more information, please see the Parking and Transportation guide located on the Transportation Information page of the MCAD Intranet at: https://intranet.mcad.edu/resources/transportation

Computer and Information Network

All students registered in an MCAD degree program receive an MCAD Login, email address, student home directory (server account) and web site. Other student computer accounts are established as necessary based on a student's course schedule or academic need. Student computer accounts are established, maintained or closed each semester based on a student's registration status for the upcoming semester.

Network-Systems Use and Privacy:

MCAD's computer network, workstations, servers and software are the property of MCAD and are provided to support the operation of the college. Use of network, equipment or services for personal business or profit; to attempt unauthorized access to user accounts, workstations, servers, networks or other attempts to disrupt services on MCAD's local network or other sites on the Internet is not permitted. The unauthorized distribution of copyright material, including unauthorized peer-to-peer file sharing, is also not permitted.

Usage violation may result in loss of a user's account, suspension, immediate dismissal and/or criminal and civil penalties as outlined by Federal, State and local statues. The college also has the right to discontinue the email and/or message board access of any student who misuses their privilege by sending abusive, intrusive and/or offensive email to any student, faculty or staff member. Personal file security on the computer network, email and file servers are not guaranteed by MCAD. Network services should be treated as public domain and items that are of a sensitive and/or personal nature should not be conducted via email. The college has a long history of providing open access to all students using its email system. In order to maintain MCAD's open environment, all users must be self-regulatory and sensitive to others regarding the content of their emails or message board postings. Please be respectful to the entire community when using these services.

Furthermore, a violation of Federal copyright laws can result in civil or criminal penalties. Anyone found to have infringed on a copyrighted work may be liable for actual damages or statutory damages ranging from $750.00 to $30,000.00 for each work infringed. For "willful" infringement, statutory damages may be increased up to $150,000.00 for each work infringed. An infringer of work may also be liable for the attorneys' fees incurred by the copyright owner in enforcing the owner's rights. "Willful" infringement can also result in criminal penalties including up to five years of imprisonment (up to 10 years for a second or subsequent offense) and fines of up to $250,000.00 per offense.

For more details on institutional policies and sanctions related to copyright infringement, visit the MCAD Intranet.

Computer Studios and Labs

MCAD's computer labs and advanced studios offer a wide range of the latest hardware and software to assist your creative endeavors. All currently enrolled degree-seeking students, faculty and staff may use MCAD's instructional computer labs and library workstations. Current hours, class schedules and other pertinent information is available at https://intranet.mcad.edu. More specific information detailing the hardware and software configurations of each computer studio/lab is also available via MCAD's intranet.

Main Building:

  • Animation Studio [343]
  • BS Studio [420]
  • Comic Illustration Studio [122]
  • Design Studios [224]
  • Digital Photography Lab [308]
  • Film/Video Editing Studio [306]
  • Instructional Labs [230, 231, 331]
  • Media Studios [341]
  • Screenprinting Studio [421, 425]
  • Service Bureau [220]
  • Sound Studios [333]

Liberal Arts and Library Building:

  • General Access Lab [Library]
  • Skill Development Studio [Learning Center]

Drawing Co-op

Throughout the year, Continuing Education sponsors the Life Drawing Co-op, an open session for anyone interested in drawing from the live nude model. While an MCAD staff member is present to facilitate the co-op, there is no instruction provided.

  • 1:00-5:00 p.m. Sundays, Room M109
  • 7:00-9:00 p.m. Mondays, Room M109

Both sessions are free for current MCAD students, $5 for current MCAD Continuing Education students (with valid registration), $7 for Sundays, $6 for Mondays to the general public; $5 for MCAD alumni, faculty and staff, $4 for High School students. An unlimited semester pass is available for $60.

Emergency Loan Program

The Emergency Loan Program is for students needing a short-term loan of $100 or less. Applications are available in the Financial Aid Office during Fall and Spring semesters. The application must be completed and signed by the Financial Aid Office and submitted the Director of Student Accounts for final approval. 

Cash may be disbursed at the discretion of the Business Office. Checks may take three to five days to process. 

Loans must be repaid within six weeks, or by the last day of the semester, whichever comes first. No emergency loans will be issued after April 1.

Students may only receive one emergency loan per semester, and are not typically approved for students who owe a balance to the college.

Emergency Phones

There are five exterior blue light emergency phones located on the campus grounds. In the event of an emergency, these phones will dial directly to Public Safety. There are direct lines to MCAD Public Safety in each elevator and outside the After-Hours Access doors. Dial ext. 1555 from any on-campus phone or designated emergency phone in the Morrison lobby, Printmaking Studio, and 3D Shop for immediate Public Safety assistance.

Faculty Mailboxes

Faculty mailboxes are located in the Main Building Mail Room.

Faculty Policies

Students have a right to information concerning attendance policies, content and grading procedures of college course offerings. This information is included on the class syllabus and will be conveyed during the first meeting of the class.  Students have the right to expect that faculty will conduct their classes in accordance with published course information.

First Aid Supplies

The Public Safety Office, 3D Shop, Printmaking Studio, Papermaking Studio, Media Center and Occupational Health and Safety Office all have basic first-aid supplies. Pain relievers and cold medicine are available for purchase in the Art Cellar.

Health Information

MCAD does not have health service facilities on-campus, other than the counseling psychologist. The Student Affairs Office can provide referrals for medical care and can refer students who have questions about student health insurance coverage. The Health Care Resources brochure, available in the Student Affairs Office, offers a list of nearby medical, dental and mental health services. MCAD students also have online access to Student Health 101, a monthly digital magazine. Information on health hazards in the arts is available from the Occupational Health and Safety Office.

I.D. Cards

A student I.D. card will be issued to each student. Only one card is issued to each student during their time at MCAD; additional cards issued for any reason cost $15. Students who did not receive a student I.D. card should contact the Public Safety Office.

In order for their I.D. to be valid, students must also be listed in the college's electronic data base as a current student. Students must use their MCAD I.D. to gain access to the academic buildings after hours and the resident apartment buildings if they live on campus.

Lockers

Student lockers in specific technical areas (Media Center, Printmaking Studio, 3D Shop, etc.) are monitored by those areas-check with that area for their locker policy. A limited number of coat lockers (Morrison basement hall) and studio lockers are available each semester on a first-come/first-served basis. Locks are not provided. Lockers must be emptied as notified by Academic Services. Immediately after the end of the spring and summer sessions, all lockers are thoroughly cleaned, locks clipped if necessary, and the contents disposed of.

Lost and Found

Lost and Found is located at the Information Desk in the Main Building. In addition to this, check the Lost and Found at the Children's Theatre (612) 874-0500 or the Minneapolis Institute of Arts (612) 870-3046. Items held at MCAD will be discarded after 30 days.

Mailboxes

Student mailboxes are provided for official and personal communications with students. Mailboxes are located in the main floor corridor of the Liberal Arts and Library Building. These are not locking boxes; students should not leave anything valuable in the boxes. Notices of special events, policy changes, telephone messages, deadlines and meetings may be placed in mailboxes. Students should check their mailboxes daily. The mailbox is an important communication link between students and the college. Students are responsible for knowing all information delivered to their mailbox.

Medical Emergencies

Emergency medical care is available at nearby emergency rooms listed below. If ambulance service is required, call 911 and then contact MCAD Public Safety 874-3555. If ambulance service is not required, transportation to the emergency room is available through the taxi service sponsored by student activities fees. Taxi vouchers can be obtained at the Information Desk.

  • Abbott Northwestern Hospital (612) 863-4000 800 East 28th Street at Chicago (entrance on 28th)
  • Hennepin County Medical Center (612) 873-3000 701 Park Avenue

Messages

Urgent telephone messages for students may be given to the staff of the Student Affairs Office (612) 874-3738. They will email the student and put a copy of the message in the student's mailbox. It is the student's responsibility to check their mailbox and email daily.

Minneapolis Institute of Arts

An MCAD student I.D. card entitles students to membership benefits at the Minneapolis Institute of Arts, including discounted admission to lectures, films, exhibition openings and other events.

Minnesota I.D. Cards and Driver's Licenses

Minnesota I.D. cards make it easier for out-of-state residents to cash checks. Students who want to obtain a Minnesota driver's license or picture identification may do so at the Minnesota Department of Public Safety, Driver and Vehicle Services in St. Paul. For more information call (651) 296-6911 or visit https://dps.mn.gov/Pages/default.aspx.

Parking

Who Can Park On Campus

All commuter students, college staff and faculty with a stored-value parking pass may utilize the hourly parking in Lot C, located at the intersection of 26th Street East and 2nd Avenue South, on a space-available basis. Resident students are not allowed to purchase a parking pass. Visitors with scheduled appointments may also park in Lot C.

Motorcycle/Scooter Parking

MCAD community members who choose to ride a motorcycle or scooter to school may park in the designated areas in Lot A. Motorcycles and scooters may not use Lot C. The parking system is not designed to detect these types of vehicles.

Handicap-Accessible Parking

Handicap-accessible parking is available for people with a state-issued handicap parking permit. Spaces are located in Lot A north of the Main building off of 25th Street and Stevens Avenue South, and along the north side of Lot C. Vehicles that park in these spaces without a proper state issued permit will be subject to towing and/or ticketing by Minneapolis parking enforcement.

Resident Student Vehicles

Due to limited parking, resident students are strongly urged not to bring a vehicle to campus and are not allowed to purchase a stored-value parking pass to park on campus. The college has regularly scheduled trips to local grocery and art supply stores to assist resident students in obtaining supplies.

Restricted-No Parking Areas

Unauthorized vehicles parked in the following areas may be ticketed and towed:

  • Yellow striped zone next to a handicap space.
  • Parking next to a yellow curb.
  • Parking in a posted fire lane or no-parking zone.
  • Parking in the Admissions, Institutional Advancement or President's Visitor reserved spaces without permission.

Vehicles parked in other reserved spaces (those with numbers painted in the parking space) may be towed.

Where to Purchase a Stored-Value Parking Pass

Commuter students, staff, and faculty may purchase a stored-value parking pass in the Art Cellar to use Lot C. A valid MCAD identification card must be shown in order to purchase a stored-value parking pass; Continuing Education students may show a proof of registration. Stored-value cards are available in the following amounts: $5, $10, $20, and $40. A day pass can also be purchased for $2.00 by designated administrators and faculty for their guests.

For more information, please see the Parking and Transportation guide located on the Transportation Information page of the MCAD Intranet at: https://intranet.mcad.edu/resources/student-transportation-information

Participation in Institutional Government

The college encourages the participation of all members of the college community in the formulation of institutional policy. While the legal authority of the college resides in the Board of Trustees, faculty, staff and students play an important role in campus government. Participation in institutional government includes faculty, staff and student membership on appropriate standing and ad hoc committees.

Personal Computer Purchases

MCAD's Online Apple Store provides students with educational discounts on most Apple hardware and software product lines. Individuals who are interested in purchasing a computer can visit the Intranet or email computer_support@mcad.edu for assistance.

Room Scheduling and Use of Space

Students who wish to use classroom and auditorium space outside of class hours but while the buildings are open may submit proposals to the Academic Services Office with sponsorship by a current staff or faculty member.

Studio Space

MCAD provides a limited number of individual work spaces for students, in areas designated for fine arts, design, media arts, post-baccalaureate and graduate studies. Studios are assigned, by application only, at the beginning of each semester.

Assignments are based upon a student's declared major, class schedule, and number of earned credits, with priority given to seniors. Full-time status, a minimum of 30 cumulative earned credits and a declared major are required in order to be eligible for studio space. Studios are monitored by Academic Services. Requests for studio space must be made with Academic Services before registration each semester. Generally, assignments are issued during the first two weeks each semester. Academic Services reserves the right to reassign any studio that is unused or misused, as per the Studio Contract. Students must clean and vacate their studios by the deadline posted by Academic Services, or they may be fined a minimum of $50. Work and materials not removed from common areas (halls, classrooms, galleries, grounds, etc.) during term breaks will be disposed of. MCAD's disposal costs are based on the weight of the trash-students may have to pay the cost of that disposal. All work and materials remaining will be disposed of immediately after the posted deadline. Policies for these areas are coordinated by Academic Services, Department Chairs and the Safety Coordinator.

Taxi Service

A portion of student activities fees are used to fund a taxi service with Red and White Taxi Service Corporation. MCAD students can obtain a taxi voucher from the Public Safety Information Desk. The taxi voucher is worth up to $7. Charges beyond the $7 limit must be paid by rider. The voucher is non-transferable. The number of vouchers a student can receive each semester is limited. All voucher rides commence at the MCAD Main Building and the destination must be a private residence or medical facility.

Walker Art Center Access

Students may show their MCAD ID cards in order to gain free admission to the Walker Art Center. Students will need to pay the requisite costs for special events or exhibits.


Campus Policies and Regulations

Alcoholic Beverages Policy

Alcoholic beverages may not be sold, served, or consumed on the MCAD campus, including the MFA Studios and Gallery, except in conformance with all applicable state laws. Alcohol may not be served at receptions. (The only exceptions to this policy are events approved by the President.) Selling alcoholic beverages in college apartments in any way (including price-for-admission basis) is against state law and MCAD policy. In no case may alcoholic beverages be served to individuals who are not of legal age or who appear to be intoxicated. Since the majority of students who live in college apartments are not of legal drinking age, all consumption of alcohol in college apartments is discouraged.

If an individual appears to be intoxicated while on campus, Public Safety should be notified immediately. Rules and sanctions regarding alcohol in on-campus housing are listed in the Housing Handbook. Students who violate the college alcohol policy will be subject to appropriate disciplinary action, up to and including eviction from college housing, suspension or expulsion from MCAD and/or prosecution in the courts.

Animals on Campus

Because of maintenance problems, damage and distractions, no unauthorized animals other than those assisting the disabled are permitted in college buildings.

Bicycles, Skateboards, and Rollerblades

For safety reasons, bicycles, skateboards, and rollerblades may not be ridden or worn while in the hallways and gallery areas of any college building.

Building Hours and Building Security

MCAD is part of a central urban neighborhood in which liberal access to the academic buildings must be balanced with concern for the safety and security of the MCAD community. Public Safety Officers patrol campus and monitor building cameras and alarms 24 hours a day. In addition to the patrol officer, a Public Safety Officer staffs the Information Desk located in the Main Gallery 24 hours a day, providing access to the Main Building after hours. Students are allowed 24 hour access into the academic buildings with an MCAD photo I.D. To enter the Main Building after hours, present your I.D. to the card reader at the south or east 24 hour access entry. The light will turn green for approximately six seconds while the door is unlocked. Then wave your I.D. again over the card reader on the counter of the Information Desk to "electronically sign in." If you enter Main through the south entrance during Door Monitor hours, you will have to wave your I.D. over the card reader at that location. If Door Monitors are not present, you will have to walk to the Information Desk and wave your I.D. over the reader there. If you forget your I.D., you may obtain access after the buildings are closed and secured by pressing the intercom button located outside the east or south entrance doors of the Main Building. A Public Safety Officer will provide access, requesting a valid picture I.D. and signature at the Information Desk.

Students found to have given their I.D. to another student for the purposes of gaining entry to the Main building, will have their I.D. confiscated. Confiscated I.D.'s will be kept until the valid owner presents themselves at the Public Safety Desk. Multiple violations may result in the issuing of disciplinary sanctions.

Student guests are welcome in the academic buildings with the following stipulations: A student can bring in a maximum of two guests after hours without any prior approval. If a student would like to bring in three or more guests, this must be authorized in advance (prior to 5 p.m.) by the Public Safety Office for the night that the student is requesting access. Students can fill out this authorization form up to one week in advance. The guests must have photo identification, be accompanied by a student at all times, and must sign in at the desk. Although the building hours allow 24 hour access to enable students to work, students are not allowed to use the academic buildings as a living space.

Bulletin Boards and Posting Policy

Bulletin boards and other areas designated as posting areas may be used for posting notices. Persons posting notices must provide their own push pins or removable tape (staples are not allowed) and are responsible for removing the notices. The source of the posting must be attributable (i.e., name of student, organization, class, etc.). Postings are valid for approximately one week and must be dated to avoid early removal by Academic Services staff. Boards designated for specific purposes/departments should not be used to post notices. Posting areas are not used to exhibit artwork.

Please also note that postings in the Main Gallery and Concourse areas are prohibited, as these are public gallery spaces. This includes postings outside the front elevators on the first and second floors. Postings in these areas will be removed by Academic Services.

Cell Phone Policy

Cell phones should be put on mute or vibrate during class. Use of cell phones is not allowed during class. 

Campus Security Report

The safety of all members of the campus community is of vital concern to MCAD. The Annual Campus Security Report is available in the Public Safety Office. This report includes campus crime statistics for the most recent three-year period and a broad range of institutional policies concerning campus security. These policies pertain to crime prevention, the reporting of crimes and other important topics. A full copy of the report can be found at www.mcad.edu/campussecurityact or can be obtained by contacting the Public Safety Office.

Chemical Dependency

MCAD is a drug-free campus. Students who are concerned about their own chemical use or the chemical use of family members, friends or other students are strongly encouraged to seek help from the Counseling Psychologist or the Vice President of Student Affairs. Chemically dependent students who abuse drugs or alcohol can be referred to a variety of treatment options. Treatment and assistance is MCAD's preferred approach to dealing with students who realize they have a problem and need help. However, students who distribute or sell drugs on-campus may be expelled.

Students who possess or abuse drugs on-campus may also face disciplinary action, up to and including expulsion.

Classroom Laptop Usage Policy

Participation in a classroom community has many benefits, but students will also find that along with those benefits come responsibilities:

  • Students are responsible for bringing laptops to class when scheduled to do so.
  • Student laptops should be in good working condition. If a student is experiencing problems with a laptop, it is the student's responsibility to go to Computer Support for help. Technical difficulties such as problems printing, uploading, saving, or retrieving files do not excuse late or missing work.
  • Students should always store copies of files in two backup locations. Students should never store the only copy of a paper/project on the student server space in case the server is down, and students are unable to access the paper/project.
  • During classroom discussion, demonstration, or lecture, students should not be connected to network resources unless students are specifically instructed to do so.
  • Chatting, using social media, or emailing is no more acceptable than talking on a cell phone during class time. Non-class related use of a laptop during class time, including working on homework for other courses, may result in restriction of laptop use or a grade penalty.
  • Unless otherwise indicated, students should never use headphones during class time.
  • Under the Americans with Disabilities Act, students with documented disabilities may use a laptop with an accommodation plan coordinated by Disability Services, and in consultation with the student and instructor.

Community Conduct

Members of a college community share common purposes that require mutual respect and trust and a commitment to provide and foster a living and learning environment of mutual responsibility. The MCAD community has a special interest in the prevention of conduct harmful to its members' interests.

There are some breaches of college responsibility that are also violations of civil law. The college community recognizes that charges that are defined by legislation as felonies are best handled in the appropriate court where full protection of the civil process is necessary. Recognizing this distinction between various offenses and the college's abilities to deal with them effectively, the actions listed under the Code of Conduct are considered violations of MCAD's regulations. These acts will usually be handled through campus administrative procedures.

As with any citizen of the larger community, the college or the grieved party always has recourse to the civil authority for any of the above acts that are violations of civil law. However, the college also has certain responsibilities which are exercised by administrative officers due to its role as a corporate entity. Consequently, regulations and sanctions are clearly stated and distributed to all members of the college community. Changes to such policies during the year are discussed and students are notified via official email notices and other means, if appropriate.

It is expected that offenses that are of such seriousness that they would normally be handled in the appropriate courts are:

  1. Forcible interference with the educational process of the college.
  2. Aggravated assault or harassment.
  3. Felonious theft and aggravated criminal damage to property.
  4. Severe negligent or willful actions which endanger the health or safety of other persons on-campus.
  5. Sale or distribution of illegal drugs.
  6. Use of explosives or firearms (real or imitation) on-campus property.
  7. Misuse of or tampering with fire alarm systems.
  8. Arson.

Damage

Damage caused in any buildings to furniture, apparatus, or other property of the college will be charged to the person(s) known to be immediately responsible. Any damage, vandalism or loss should be reported to Public Safety.

Drugs and Alcohol On-campus

Policy Statement:

The unlawful possession, use, distribution, manufacture or dispensing of illicit drugs and alcohol by students or employees is prohibited on MCAD property or as part of MCAD activities, except that alcohol may be possessed or consumed on MCAD property by persons 21 years of age or older in their dormitory rooms and/or approved campus catered events.

Sanctions:

Violation of this prohibition against illicit drugs and alcohol by a student may lead to a disciplinary sanction, up to and including suspension or expulsion. Employees are also subject to sanctions for violations occurring on MCAD property or the work site or during work time up to and including termination from employment. Referral for prosecution under criminal law is also possible for students and employee. Violations of the Student Code of Conduct are subject to the disciplinary procedures and sanctions applicable to other types of disciplinary infractions.

Legal Sanctions Under Federal, State, or Local Laws for the Unlawful Possession or Distribution of Illicit Drugs and Alcohol: Information about Minnesota controlled substance crimes and penalties can be found at the following website: www.revisor.leg.state.mn.us/stats/152.

Drug and Alcohol Programs Available to Employees or Students: As an additional part of its Drug Free Awareness Program, MCAD currently provides counseling services through the Student Affairs Office. This counseling consists of an initial assessment of the potential drug and/or alcohol problem and referral to the appropriate agencies or treatment facilities in the community. Alcoholism, chemical dependency and drug addiction benefits are also available through the employee health plan currently offered by MCAD. Additionally, MCAD currently offers an Employee Assistance Program whereby employees may seek initial counseling and support for drug and/or alcohol related issues and/or problems. The individual referral may also contact a community service agency, such as the Minnesota Department of Human Services' Chemical Dependency Department, the Ramsey County Chemical Dependency Service, the Hennepin County Chemical Health Program, or the United Way First Call for Help. Individuals who need help are encouraged to seek it.

Electrical Fixtures and Equipment

Electrical fixtures and equipment that are not UL-approved are prohibited from MCAD buildings.

Extension Cord & Power Strip Usage Policy

The purpose of this policy is to reduce the risk of potential electrical fires and safety hazards associated with improper use of extension cords and power strips. The use of extension cords and multi-plug power strips (power strip) is limited. When a permanently installed receptacle outlet is not accessible, temporary extension cords, or power strips equipped with overload protection may be used if installed in accordance with the safety guidelines in this policy.

Prohibited Extension Cord Use: 

  • Extensions cords are not to be used in lieu of permanent fixed wiring. 
  • Ungrounded extension cords are not to be used at MCAD. 
  • Damaged cords with cut or frayed insulation (tape repairs not allowed) or cords with missing grounds.
  • Extension cords in residences are not allowed except for portable equipment for temporary use. 
  • Extension cords may not be enclosed in walls, ceilings, or under floors in any studios. 
  • Cords are not to tied or attached to pipes or structural members, under carpets in any studios.
  • Detachable multi-tap outlet adapters may not be used on extension cords and outlets.

Power Strips – Power strips are manufactured devices that house multiple grounded (3-prong) outlets, circuit breaker (overload protection), switch, cord, and plug assembly. In some cases the power strip may provide surge protection capabilities. A power strip is to be used when an electrical device/appliance cannot be plugged directly into a wall outlet and needs to be powered for extended periods. Power strips must be used according to the following procedures and situations. 

  • The cord length of power strips should not exceed 15 feet, be appropriate for the length or the application, and must have a UL rating marked.
  • The equipment to be powered must be located as close to wall outlet as possible to minimize cord lengths. 
  • Power strips must be sized for the appropriate load and properly grounded and no other extension cord, adapter, plug extender, or another power strip maybe plugged into the power strip. 
  • Power strips must have adequate ventilation and be accessible to allow for proper operation and overload protection, and are not be routed through walls, in ceilings, or under floors. 
  • Power strips shall be kept in good condition, and must be checked periodically for cracks, frayed, or split insulation or damage to the outlet box and control.
  • Power strips must be routed away from traffic. Cords must not be directly attached to structures, floors or walls.
 

Facilities Use Policy

Specific Access Policy for 3D Shop, Printshop/Paper Studios  

•Fall and Spring Semester Access

The 3D Shop and Printshop/Paper Studios are open to BFA, BS, and MFA students currently enrolled at MCAD. Continuing Education students who are registered for a class in these areas have access to these studios outside of their class time, provided there are no other classes scheduled. Access is for work that applies directly to classes students are enrolled in. For other uses of the facilities, students must submit a written proposal. There is no access during college breaks. Check with departments for current access hours. Please see the department intranet page for proposal form, and detailed information on access and policy. 

https://intranet.mcad.edu/department/3-d-shop
https://intranet.mcad.edu/department/printshop

•Summer Access

The 3D Shop and Printshop/Paper Studios are open to BFA, BS, and MFA students currently enrolled in a summer classes, with the exception of internships. Continuing Education students who are registered for a class in these areas have access to these studios outside of their class time, provided there are no other classes scheduled. Access is for work that applies directly to classes students are enrolled in. For other uses of the shop, students must submit a written proposal. Students who are pre-registered for fall classes may request access by submitting a proposal. Please see the department intranet page for proposal form, and detailed information on access and policy.

https://intranet.mcad.edu/department/3-d-shop
https://intranet.mcad.edu/department/printshop

Specific Access Policy for Media Center Circulations and Studios

•Fall and Spring Semester Access

Media Center circulated production equipment, exhibition equipment, and M/LAB studio access is open to degree and certificate-seeking students currently enrolled at MCAD. Access levels are designated as either “General Access” (equipment and facilities open to all enrolled students) or “Restricted” (specialty equipment and facilities reserved for those in specific classes.) Access is limited over college breaks and must be requested through proposal. Please see the department intranet page for complete detailed information on access and policy.

https://intranet.mcad.edu/department/media-center

•Summer Access

Media Center circulated production equipment, exhibition equipment, and M/LAB studio access is open to degree and certificate-seeking students currently enrolled and registered for fall semester classes. Summer access is limited to equipment and facilities designated as “General Access” (open to all enrolled students.) “Restricted” equipment and facilities may be requested through proposal. There is no equipment or facilities access in the weeks between the beginning and end of each semester. Please see the department intranet page for complete detailed information on access and policy.

https://intranet.mcad.edu/department/media-center

Specific Access Policy for MCAD Student Studios

•Fall and Spring Semester Access

MCAD provides a limited number of individual workspaces for students, in areas designated for fine arts, design, media arts, and MFA studies. BFA studios are assigned by application only at the beginning of each semester. MFA studios are assigned by Academic Services during orientation week, before classes begin.

BFA studio assignments are based upon a student's declared major, class schedule, and number of earned credits, with priority given to seniors. Full-time status, a minimum of 30 cumulative earned credits and a declared major are required in order to be eligible for studio space. Studios are monitored by Academic Services. Requests for studio space must be made with Academic Services before registration each semester. Generally, assignments are issued during the first two weeks each semester. Academic Services reserves the right to reassign any studio that is unused or misused, as per the Studio Contract. Students must clean and vacate their studios by the deadline posted by Academic Services, or they may be fined a minimum of $50. Work and materials not removed from common areas (halls, classrooms, galleries, grounds, etc.) during term breaks will be disposed of. MCAD's disposal costs are based on the weight of the trash-students may have to pay the cost of that disposal. All work and materials remaining will be disposed of immediately after the posted deadline. Policies for these areas are coordinated by Academic Services, Department Chairs and the Safety Coordinator."

https://intranet.mcad.edu/content/2018-2019-academic-year-studio-application

•Summer Access

To be eligible for a studio for summer semester, you must meet the following criteria:

  1. You MUST have a cumulative of 30 credits or more (Sophomore status). 
  2. You MUST be registered for a minimum of one class for Summer Semester.
  3. You MUST have a declared major.

https://intranet.mcad.edu/content/2018-summer-studio-application

Fire/Emergency Evacuation

If you spot a fire, pull the nearest alarm immediately. If alarm sounds, leave the building. All alarms must be treated as fires. No exceptions. Exit via the stairwells only, do not use the elevators. Once outside, report to the grassy mall area east of the Main Building. Do not re-enter the building until the all clear is given by the Fire Chief or MCAD Public Safety.

Fire, Open Flames, Smoke on Campus

Fire, open flames, and smoke are not allowed on campus without prior approval.

Students must get faculty approval of fire, open flames, and/or smoke for coursework. The student must contact the Director of Public Safety at least one week in advance of using fire, flames, or smoke. The faculty and student must review guidelines prior to using fire or smoke, available from Public Safety.  

Students wishing to have a recreational fire, open flames, and/or smoke must get approval from Student Affairs and the Director of Public Safety at least one week in advance of using fire, flames, or smoke. Students must review guidelines available from Public Safety. Fire grills permanently located out side are for the cooking of food only. 

 Any student found violating this policy may face disciplinary action.

Found Furniture

No found furniture may be brought into MCAD buildings.

Gallery Space and Installation

MCAD's galleries and halls provide 1,500 linear feet of potential installation space for students. The welfare of students, faculty, and staff is a prime consideration in authorizing and scheduling any installations. The college reserves the right to assign space for exhibitions, or to relocate an exhibition at its discretion. The college is required by law to observe the rules and regulations of the Minneapolis Fire Department, OSHA and other agencies regarding health and safety codes.

Students are responsible for knowing and following the information contained in the guidelines. A separate listing of the installation guidelines is available in the Academic Services Office. All exhibition spaces are reserved through Academic Services. Scheduling is on a first-come, first-served basis. Technical advice and assistance is available from Academic Services. Students should contact this office for help with complicated installations. MCAD accepts no liability for student work. Hanging, striking, insurance and security are the student's responsibility. Works that are displayed or stored without proper approval or are not removed by the end of the specified time will be removed and disposed of. Work and materials not removed from common areas (halls, classrooms, galleries, grounds, etc.) during term breaks will be disposed of. MCAD's disposal costs are based on the weight of the trash-students may have to pay the cost of that disposal. Check building hours if planning a reception as no receptions are allowed when the buildings are closed. Alcohol may not be served at receptions.

Health Insurance

The college requires all students to have some form of health insurance. The choice to accept or waive MCAD's health insurance, made prior to the start of the Fall semester, applies for the entire academic year. If a student is already covered under another policy, they may waive MCAD's health coverage by logging on to www.gallagherstudent.com/mcad and completing the online waiver process.

Students enrolled in the MA Sustainable Design or IDM Certificate program are not eligible for MCAD health insurance.

Health Insurance for International Students:

MCAD requires all degree-seeking international students to purchase MCAD's health insurance policy. International exchange students may purchase MCAD's plicy or the they must provide proof in English showing a policy that will provide coverage in the U.S.

Hoverboard Policy

Due to the potential of battery fire, hoverboards (self-balancing scooters) are banned from all MCAD buildings until further notice.

Immunization Requirements

Minnesota statute 135A.14 requires all college students to show proof of immunization for measles, mumps, rubella, tetanus and diphtheria. Students enrolling at MCAD for the first time must submit proof of immunization. This information is required to be submitted only at the time of the initial registration of a student; it does not have to be updated each year. However, students who do not provide proof of immunization may not enroll. For further information, or a Record of Immunization form, contact the Student Affairs Office.

Students enrolled in the MA Sustainable Design or IDM Certificate program are not required to show proof of immunization.

Infection Control

MCAD has a written Blood Borne Pathogen Exposure Control plan for contact with human blood or body fluids and a Pandemic Influenza Response Plan to protect students from exposure to infectious agents. In addition, the Occupation Safety Department conducts a flu clinic at the beginning of school year for those students who wish to receive a flu shot as a preventive measure. Students should refer to their personal medical insurance company for cost coverage of the flu shot.

Student art works may not utilize human or animal blood and body fluids or be suspect of incorporating them as they are assumed sources of contamination. Use of these materials is a violation of the campuses Universal Precautions for Infection Control and the Blood Borne Pathogen Control Plan. If there is a question about use of a material, students should contact the Occupational Safety and Health Coordinator for guidance.

 

Loss or Damage of College Equipment

Any person who borrows equipment or other items from the Library, Media Center, 3D Shop, Academic Services or other MCAD facility will be responsible for repairs or replacement costs if the articles borrowed are lost or damaged while in their possession.

Loss or Damage of Student Work

The college cannot be responsible for any loss or damage of student work or possessions. Students who leave artwork, materials or tools in the college do so at their own risk. All artwork, supplies and debris must be removed from studios by the last day of the Spring semester and at the end of the summer session or they will be discarded. Lockers must be emptied by the last day of class Spring semester and the last day of summer session. In preparation for the next term, all lockers are thoroughly cleaned, locks clipped if necessary, and the contents discarded. For more information see: intranet.mcad.edu/department/academic-services

Official Notices

Students are held responsible for knowing all official MCAD information. Students must check the intranet, their email and their student mailboxes on a regular basis in order to stay current with official college policies/information.

Promotional Usage of Student Name, Image, and Creative Work

The Minneapolis College of Art and Design (MCAD) is responsible for regular promotion of the college and its educational and artistic programs. In the course of doing so, MCAD may use a student’s name, likeness, and/or creative work conducted at the college in promotional materials.

Examples of promotional materials might be, but are not limited to:

  • Online posts including posts on mcad.edu and the college’s various social media channels (Facebook, Twitter, Instagram, LinkedIn, etc.)
  • Print material such as the Viewbook, brochures, flyers, etc.
  • Emails
  • Videos on the website, Vimeo, and YouTube

MCAD reserves the right to engage in the following promotional initiatives:

  • Use of student name
  • Use of photographic or video likeness of student
  • Reference to creative work produced in connection with a student’s studies at MCAD
  • Use of representation, reproduction, display, or performance of any such student work as listed above

It is important that members of the MCAD student community understand that:

  • Such uses by MCAD shall be limited to the development and promotion of the college’s non-profit educational objectives.
  • All documentation made by MCAD of student work and likeness is the property of MCAD and may be used for promotional, informational, and instructional purposes, including reproduction or other representation in printed and electronic publications, websites, press kits, promotional presentations, and classroom instruction.
  • Any such uses shall comply with the United States Copyright Law of 1976.
  • MCAD has a non-exclusive right to the promotional, informational, or instructional uses of student creative work and likeness.
  • Students will not receive any compensation for the uses of student creative work and likeness by MCAD as cited above.The aforementioned non-exclusive right to the promotional use of work and likeness made as an MCAD student may continue after the student graduates.

Students who do not wish for MCAD to display their creative work and/or likeness for promotional, informational, or instructional purposes and/or do not wish to appear in any MCAD publications, websites, press kits, or any other promotional materials (including social media) must notify MCAD’s communications office. Notifications must be made via email to communications@mcad.edu

Upon receiving email notifications, the Communications Office will return to the student a confirmation of receipt. The student is encouraged to retain this for their records. Please note that the date of the confirmation email from Communications constitutes the date after which MCAD will no longer use that student's name, likeness, or representation of their creative work for promotional purposes. The college is not required nor obligated to remove that student’s name, likeness, or representation of their creative work prior to the date of the confirmation email.

Recording in Class Policy

Video and audio recording in class is not allowed unless required by the Americans with Disabilities Act or by the consent of the faculty member. Violation of this policy can result in disciplinary action.

 Accessing Online Materials

In online and hybrid courses, students are licensed to view course materials for the duration of the course. These materials may include, but are not limited to, video or audio lectures, online discussions, downloadable handouts, code examples, and video, audio, or written feedback. Students may not access this material beyond the duration of the class nor copy these course materials.

Under the Americans with Disabilities Act, students with documented disabilities may have access to, and the use of, recordings of classroom lectures and instructional images as part of an accommodation plan coordinated by Disability Services, and in consultation with the student and instructor.

Recycling

MCAD strongly promotes environmental sustainability on campus. To facilitate this, robust recycling and composting programs have been established campus wide. Single-stream recycling containers can be found throughout campus and can be identified by their dark blue color. Green composting containers can be found in all dorms; adjacent to the elevators in the Main building; adjacent to the Art Cellar; in the Morrison basement; in the Master of Fine Arts building; and in the cafeteria alongside the trash and recycling. Rechargeable, lithium and mercury batteries may be recycled at the Media Center window or outside of Art Cellar entrance. 

  Restroom Policy

MCAD believes in creating a safe restroom experience for all members and guests in the MCAD community. Everyone is encouraged to use the restroom most comfortable for them. There are all-gender restrooms and gender-specific restrooms available on campus. All-gender restrooms are located on the first floor of Morrison, on the third floor of the Main building, and in the MFA studio building. There are also gender-specific restrooms located in the basement of Morrison, and in the Main building on each floor. 

Shots Fired Incident

During a situation where a person(s) armed with a gun or other dangerous weapons enters any academic building and begins firing the weapon, students, staff and faculty should follow these basic steps:

  1. If it is safe to leave, EXIT the building.
  2. After you leave call 911.
  3. Do NOT attempt to re-enter the building.
  4. Do NOT Attempt to rescue victims.
  5. Notify the authorities about the location of victims.

If it is unsafe to exit:

  1. Lock and/or barricade yourself in a room (most class rooms in Main and Morrison can be locked from the inside).
  2. Call 911 and let them know where you are.
  3. Call 612-874-3555 the Public Safety Emergency line.
  4. Keep out of sight, turn lights off in rooms if possible.
  5. Silence your cell phone.
  6. Remain within your secured area until the "all clear" message has been given by Public Safety or the Minneapolis Police Department.

Campus Emergency Drills are held once each semester, and consist of an all campus e-mail, computer screen pop-up message, and a test text message. To receive emergency text messages from the college, visit https://mcad.omnilert.net/ and sign up! It's free and easy.

Smoking Regulations

Smoking is hazardous to the health of the smoker and individuals nearby. The Minnesota Clean Indoor Air Act protects nonsmokers by allowing certain buildings to be declared smoke free and by regulating smoking to certain designated areas in other buildings. MCAD academic buildings are smoke free. This policy also applies to e-cigarettes or other alternative smoking devices.

There is no smoking within 25 feet of all academic building entrances, except the second-floor balcony of the Main building. A map of nonsmoking areas can be found online at:

https://intranet.mcad.edu/content/map-nonsmoking-areas

MCAD is concerned about the health of its students, faculty and staff; it is also concerned about following the law. Stringent measures will be taken against individuals who violate the rights of others by smoking in the buildings. This will include warning and potential suspension and expulsion for individuals who repeatedly violate the smoking rules. All members of the college community are encouraged to immediately report smoking or any other kind of fire or safety hazard to the Public Safety Office, the Facilities Office or the Vice President of Student Affairs.

Student Activities Fee

Each semester an activities fee is charged to undergraduate and MFA credit-earning students at MCAD. Part-time students are also charged an activities fee. The Student Affairs Office and the Student Union use the money to sponsor events and programs that enhance the quality of student life at MCAD.

Student Works Exhibition and Reproduction Policy

All works created by students during the course of their academic careers at MCAD are considered the intellectual property of the students. Such ownership by students of the intellectual property rights in their own scholarly and artistic works are subject to the college and faculty rights to:

  1. make photographic or similar representational reproduction of student's work; and
  2. distribute, display, perform and otherwise use such reproductions.

MCAD students automatically grant to the college and its faculty the nonexclusive, royalty-free, perpetual and irrevocable rights to use student works as described above, for the noncommercial purposes of education and scholarship, exhibition, accreditation, development, alumni relations, promotion, and marketing; as examples of student work; and for inclusion in the college's permanent collection and/or archives.

Theft

A sense of trust and security helps create an environment conducive to learning and creativity. Consequently, individuals who destroy this healthy environment by stealing will be dealt with severely. Unauthorized removal or attempted removal of student work, equipment, supplies or any college property from any college building, student room or apartment is grounds for severe punishment, including expulsion. Theft from a fellow student, staff or faculty member may also result in expulsion. Theft should be reported immediately to Public Safety.

Vandalism

At a college of art, student work has a special value and importance. One of the most serious offenses against the community is destruction, theft or alteration of any work of art. Anyone who defaces or destroys the work of another student for any reason risks not being allowed to attend or be associated with MCAD in any way. Likewise, anyone who defaces, damages or destroys property such as buildings, materials, walls, facilities or equipment commits a serious offense against the community. Our physical facilities play a role in representing who we are to the public.

Willful destruction or theft of any equipment or artwork, or of any college property or personal property belonging to students, faculty or staff members, is grounds for disciplinary action, including suspension and expulsion. Vandalism should be reported immediately to Public Safety.

Veteran's Services

The School Certifying Official, located in the Records Office, is responsible for the administration of Veteran's Administration policies and procedures at MCAD.


Student Rights and Responsibilities

Academic Dishonesty:

Submission of false records of academic achievement; cheating on assignments or examinations; altering, forging or misusing a College academic record, document or funds; taking, acquiring or using test materials without faculty permission; acting alone or in cooperation with another to falsify records to obtain grades, honors, awards or professional endorsement in a dishonest manner; plagiarizing.

  • Plagiarizing: Quoting uncited materials, visual, written, or coded; presenting the work of others as your own; using work of other MCAD students without their express permission. This includes submission of work for MCAD courses, exhibitions, or sales.
  • Using the Same Work in Different Courses: Students may not submit the same work for more than one class without the knowledge and consent of all faculty.
  • Consequences for plagiarizing and double submissions may include removal of work from exhibition or sale, failing the assignment or the course, or academic probation.
  • These policies also apply to work submitted to the MCAD Art Sale, MCAD Auction, and MCAD off-campus exhibitions. All submitted work should not infringe on another artist’s work.

Within a course, a student who is responsible for scholastic dishonesty can be assigned a penalty up to an including an “F” for the course. If students have any questions regarding the expectations for a specific assignment or exam, they should consult with their professor.

Using the Same Assignment in Different Courses: Studio projects are assigned and assessed according to the specific learning objectives for each course. Occasionally students may be assigned a project in one course that shares many of the learning objectives of an assignment given in a different course. While turning in the same assignment for two courses is not encouraged, students who wish to do so are required to first notify the faculty member of each course and get permission. Faculty may assign additional requirements. Failure to notify faculty can result in failure of the assignments in both courses.

These policies also apply to work submitted to the MCAD Art Sale, MCAD Auction, and MCAD off-campus exhibitions. All submitted work should not infringe on another artist's work.

Alternate Names and Institutionally Recognized Pronouns

MCAD strives to be an inclusive and welcoming environment for all students, alumni, faculty, and staff. Students may designate the use of an institutionally recognized name (previously referred to as alternate or preferred name) and pronouns. The forms for institutionally recognized names and pronouns are available on my.mcad.edu and are reviewed by Records Office staff upon submission. These forms also offer students the option of updating their email addresses via the Help Desk. Please note that the Records Office will reject any name submission that is offensive, inappropriate, misleading, or otherwise represents a use of the form in bad faith.

Institutionally recognized names and pronouns will appear on faculty rosters. Legal names will continue to be used as necessary in instances including, but not limited to, student accounts, responses to verification inquiries such as verification requests, financial aid documents, payroll, official transcripts, conduct and academic honesty records, and federal immigration documents.

Institutionally recognized names and pronouns are considered non-directory information under MCAD's FERPA policy.

Students wishing to update their records with legal name and/or gender changes will use a separate process and should contact the Records Office for more information.

Associations and Organizations

Students have the freedom to organize and join associations. MCAD recognizes various student organizations formed on its campus. No organization shall be required to submit a list of members to the college administration. Affiliation with an external organization will not of itself disqualify a student organization from institutional recognition.

Citizenship Rights

A student's rights as a citizen are not enhanced or diminished by student status. The college has no responsibility to assist any member of the college community if they are charged with violation of civil or criminal law.

Code of Conduct

The following are defined as disciplinary offenses actionable by the college. Other actions not included here may also constitute disciplinary offenses. Violations of the Student Code of Conduct are subject to the disciplinary procedures and sanctions applicable to other types of disciplinary infractions.

Sanctions may include:

  1. Warning and admonition
  2. Community Service
  3. Confiscation
  4. Interim suspension
  5. Probation
  6. Required compliance
  7. Suspension or expulsion
  8. Referral for criminal prosecution

College Facilities and Services:

Acting to obtain fraudulently-by deceit, by unauthorized procedures, by bad checks, by misrepresentation-goods, quarters, services or funds from college departments or student organizations or individuals acting on their behalf; misuse, alteration or damage of fire-fighting equipment, safety devices or other emergency equipment or interference in the performance of those specifically charged with carrying out emergency services; unauthorized entry into college-owned or leased property; wrongful use of college properties or facilities.

Disorderly Conduct on the Campus:

The following are defined as disciplinary offenses actionable by the college: Hazing, threats, intimidation, physical abuse or harassment which threatens or endangers the health, safety or welfare of a member of the college community; breach of the peace; physically assaulting another; fighting; obstructing or disrupting teaching, research, administrative and public service functions; obstructing or disrupting disciplinary procedures or authorized college activities; willful or negligent action; interference with election procedures; vandalism. Deliberate disregard for the Personal and Community Pledge that is response to COVID-19 may be considered disorderly conduct.

At all times, faculty have the discretion to ask a student to leave the classroom if, in the faculty member's opinion, the student's behavior is disruptive or otherwise interferes with the learning experience of other students in the class.

Disorderly Conduct Off Campus:

Conduct off campus that is detrimental to the good of the college or which discredits the college. Such conduct off campus includes, but is not limited to, hosting house parties and/or student behaviors that are disruptive to the community and/or violate applicable local, state or federal law. Should an act violate both college regulations and public law, the student is subject to dual jurisdiction.

Disruption of College Events:

Unauthorized entry upon the playing/performance area or the spectator areas of any contest, exhibition or other event.

Disruptive Demonstrations:

Intentional participation in a campus demonstration which disrupts the normal operations of MCAD and infringes on the rights of other members of the college community; leading or inciting others to disrupt scheduled and/or normal activities of any campus building or area; intentional obstruction which unreasonably interferes with freedom of movement, both pedestrian and vehicular, on campus.

Disruptive Noise:

Making noise or causing noise to be made with objects and instruments which disturbs classes, work in studios, meetings, office procedures and other authorized college activities.

Falsification:

Willfully providing college offices or other officials with false, misleading or incomplete information; intentionally making a false report of a bomb, fire, natural disaster or other emergency to a college official or an emergency service agency; misusing, altering, forging, falsifying or transferring to another person identification issued by MCAD; forging or altering without proper authorization official college records or documents or conspiring with or inducing others to forge or alter without proper authorization official college records or documents.

Guidelines for Social Media Use*

  • Be Authentic
    Social media blurs the line between our “professional” and “personal” lives. Your social media presence can be multi-faceted, and it should always be a reflection of you.
  • Be Respectful
    It’s easy to get drawn into an argument on social media. It’s a lot harder to get out, and almost impossible to win. Think before you respond to negative comments. Aim to provide the same level of respect for others that you demand for yourself. Students should refrain from posting material that is harassing or offensive on the basis of protected class, such as race, sex, national origin, or religion; threatening; defamatory; obscene; invasive of another’s privacy; or infringing of another’s copyright.
  • Be Aware
    Familiarize yourself with the privacy settings of your social media platforms, but know that anything posted online may still be found. Ask yourself if the content you are posting is really true to yourself - Would you be embarrassed if it went public? Would you be embarrassing someone else?
  • Policies
    Students accessing "social networking services" such as, but not limited to, Facebook, Tumblr, Blogger, Twitter, and others should carefully read the terms and conditions set forth by such services. Students are solely responsible for the content of their sites. The College does not assume any responsibility for what students place there. However, postings made on social media sites may subject a student to disciplinary action if the postings violate any MCAD policy, including the Sexual Harassment Policy and policies regarding network usage, privacy, and copyright infringement. 

In addition to violation of MCAD policy, the posting of inappropriate material may subject students to criminal and civil penalties. 

*Portions of these guidelines printed with permission from Macalester College

Identification and Compliance:

Willfully refusing to or falsely identifying one's self; willfully failing to comply with a proper order or summons when requested by an authorized MCAD official.

Keys:

Possession, making or causing to be made any key to operate locks or locking mechanisms on-campus without proper authorization or using or giving to another a key for which there has been no proper authorization.

MCAD Rules:

Violating other MCAD, department or housing regulations which have been posted or publicized. Provisions contained in MCAD contracts with students shall be deemed "rules" under this code.

Retaliation

MCAD will not tolerate retaliation against a student or member of the community who raises genuine concerns in good faith.

Persistent Violations:

Repeated conduct or action in violation of the above code or other college regulation or repeated behavior specifically prohibited is relevant in determining an applicant's or a student's membership in the college.

Sexual Misconduct

  • Misconduct covered by Title IX – See link titled: "MCAD Title IX Sexual Harassment Policy" found on the Title IX page here.
  • Misconduct not covered by Title IX – See link titled: "MCAD Student Sexual Misconduct Policy (Not covered under title IX)" found on the Title IX page here.

Sound Amplification:

Using sound amplification equipment such as a bullhorn on-campus or in a campus building without written permission of the Vice President of Student Affairs or their designee, except when such use is authorized for official college purposes.

Theft and Property Damage:

Theft or embezzlement, destruction, damage, vandalism, unauthorized possession or wrongful sale or gift of property belonging to the college, a member of the college community or a campus guest.

Unwarranted Restriction of Freedom of Speech

Violations of Federal, State or Local Laws of Special Relevance to the College:

When the violation of a federal, state or local law, including but not limited to those governing alcoholic beverages, drugs, gambling, sex offenses, indecent conduct or arson, occurs on-campus, the offense will also constitute an offense against the college community.

Weapons On Campus:

Possession of firearms (real or imitation), incendiary devices, explosives, fireworks, articles or substances usable as weapons or means of disruption of legitimate campus functions, activities or assemblies; or using firearms, incendiary devices, explosives, articles or substances calculated to intimidate, disturb, discomfort or injure a member of the MCAD community, except in those instances when expressly authorized by the Vice President of Student Affairs or the Director of Public Safety, is prohibited.

College Counseling and Testing Records

A student's relationship with their counselor is confidential. The contents of the interviews and results of educational or psychological tests or evaluations will be shared with the student and retained by the counselor. Information may not be released to anyone, including MCAD faculty, without the written or verbal consent of the student.

Confidentiality of Records

MCAD complies with the Family Educational Rights and Privacy Act of 1974 (FERPA). This federal law requires colleges and universities to maintain the privacy of student's educational records. MCAD designates certain information about its students as directory information and may release this to any person or organization in compliance with FERPA, as amended. Directory information includes name, address (including email), telephone number, date of birth, dates of enrollment, honors, mailbox number, hometown, major, class level, expected graduation date and enrollment status. A student can prevent disclosure of directory information by notifying the Registrar in writing that they do not want such information to be released. The college will generally honor a student's request to withhold information; however, the student should carefully consider the consequences before making this request. Sometimes when a student requests all information about them to be withheld, it can result in problems outside the student's control (i.e. it will restrict the ability of college personnel to verify that someone was/is a student at MCAD).

All other information in personal files or transcripts will be released only to MCAD officials who have legitimate educational interest and to other designated individuals with the written consent of the student. Confidential information includes a student's financial aid information, academic standing, grades, grade point average and class schedule. Please see the Records Office Intranet page for more information regarding FERPA and MCAD.

MCAD extends confidentiality over the academic records of past students, including deceased alumni. We will generally release dates of enrollment, graduation date if applicable, degree, and major in the same way that we would release the directory information of current students. Next of kin or executors of an alum’s estate may request copies of the alum’s records, in writing and including documentation of the alum's death and of the requestor's relationship to the alum. Note that the availability of historical records may be limited.

Students wishing to inspect their educational records must submit a request in writing to the Registrar. Students are entitled to review their records within 45 days of their request. Students have the right to challenge the content of their educational record if they believe information to be inaccurate, as outlined by FERPA.

Data for Educational Research

MCAD safeguards the privacy and security of individual student data, and treats these data in an ethical manner such as determining what data and information should be used for various purposes, and whether interpretations are correct and appropriately used. To ensure privacy, all names and identifying information are disassociated from individual data before analysis; only summary statistics are prepared and in no instance is identification of individual students permitted.

Disciplinary Probation

Students may be placed on disciplinary probation for infractions of the Code of Conduct, housing regulations or other college policies or regulations. Disciplinary probation may be assigned for a specific period of time during which further violations may result in a voluntary leave of absence, involuntary suspension or expulsion. Terms of disciplinary probation are set forth in a written statement presented to the student at the time the probation takes effect. A student on disciplinary probation may be selectively barred from some or all campus activities, and may be barred from campus except during specific times, depending upon the terms of the probation statement.

Students who are on disciplinary probation may not participate in Off-Campus Study programs until they have been off of probation for at least one semester.

Students have the right to challenge disciplinary probation or other sanctions by appealing to the Student Appeals Review Board. Students have 15 business days to submit an appeal. Suspensions and expulsions may be further appealed to the Vice President of Academic Affairs and/or President, who may appoint a hearing officer. A violation of law or college regulations deemed serious by the Vice President of Student Affairs can result in immediate suspension or expulsion.

Disciplinary Procedures and Sanctions

The college reserves the right to take appropriate disciplinary and legal action when it deems appropriate. If any person is found guilty of or pleads guilty to an offense under this code, the sanctions available shall include the following:

Admonition and Warning:

Issuance of an oral or written warning, admonition or reprimand.

Appeal Procedure for Code of Conduct Violation Dismissal

Since a hearing before the Student Appeals Review Board is essentially an adversarial proceeding, students who wish to appeal a code of conduct violation dismissal must submit a written statement and relevant documentation to the Vice President of Student Affairs or the hearing officer in the Student Affairs Office.

The written grievance or appeal for academic dismissal should include the following:

  1. The name and identification of the person writing the appeal as well as the student's name, major department and year, phone number, and address.
  2. Description of the circumstances which gave rise to the dismissal, and any appropriate documentation.
  3. A description of the attempts to justify the appeal.
  4. The names, phone numbers, and addresses of individuals who are observers or can supply further information about the circumstances surrounding the situation.
  5. A request for redress explaining what the student wants in order to correct the situation.

A hearing time will be scheduled by the Vice President of Student Affairs or the hearing officer, who will notify all parties. The student who wishes to appeal the dismissal may attend the meeting. Any party to the procedure may have an advocate at the hearing to advise them. However, this advocate may not speak for the student. Any student, faculty, or staff member may be required to attend an appeal hearing.

Hearing Procedure: The Vice President of Student Affairs or hearing officer calls the meeting to order, introduces the situation, and asks the student who submitted the appeal to speak to the Review Board. After the student's and any supporting individual's explanations are presented, any Review Board member may ask questions. The hearing officer's primary duty is to see that the student appealing is given the opportunity to state their case to the Review Board.

After all questions have been answered and all information has been offered, the Review Board goes into executive session with the Vice President of Student Affairs or the hearing officer, who does not vote but facilitates reaching a conclusion and answers policy questions. The Student Appeals Review Board will make its recommendation in accordance with its responsibilities. Within ten days after the hearing, the decision is announced to the involved parties in writing by Vice President of Student Affairs or the hearing officer.

Students who have been readmitted to MCAD through the appeal process will be placed on disciplinary probation for a determined amount of time and will be evaluated at the end of that set time for appropriate progress.

Confiscation:

Confiscation of goods used or possessed in violation of MCAD regulations; confiscation of falsified identification or identification wrongly used.

Interim Suspension:

The Vice President of Student Affairs, after evaluating the evidence received, the identification of parties, the safety and well-being of students, faculty and MCAD property and, in those cases where there is an indication that a student's misconduct will be repeated or continued or where he/she believes it is necessary to permit the college to carry on its functions, may impose immediate suspension with resultant loss of all student rights and privileges, pending hearing before the appropriate disciplinary committee. The student has a right to a prompt hearing before the Vice President of Student Affairs or a designee regarding whether suspension should remain in effect until the full hearing is completed.

Probation:

Special status with conditions imposed for a limited time after determination of misconduct (see "Disciplinary Probation").

Required Compliance:

Carrying out a bona fide MCAD rule as a condition for being admitted or continuing attendance at MCAD; restriction of privileges; restitution; removal from quarters; withholding of diploma and degree for specified period of time.

Restitution:

Monetary or other appropriate compensation for damages.

Suspension or Expulsion:

Termination of status in a given course for not more than one calendar year; termination of student status for not more than one calendar year; indefinite termination of student status.

Disciplinary Records

Student disciplinary records are confidential and are maintained in the office of the Vice President of Student Affairs, in accordance with the Family Educational Rights and Privacy Act. Disciplinary suspension will not be noted on student permanent records. However, a copy of any disciplinary complaint against a student and complete information on the final disposition of a disciplinary case shall be sent to the Vice President of Student Affairs for inclusion in the student's personal file. Disciplinary records are maintained for a period of up to seven years after a student leaves the college, and then are destroyed.

Information from disciplinary files is not available to unauthorized persons or agencies except under legal compulsion. However, the college may be required by law to report disciplinary suspension or expulsion of a student receiving financial aid from any federal or state sources. The official college policy will be to reply to all other inquiries concerning disciplinary status of any student by stating that no information on the disciplinary status of students is released without a release of information request signed by the student.

Due Process

If requested, students at MCAD charged with an offense within the college community will be given written statement of charges and a hearing before an appropriate college official.

Freedom of Expression and Inquiry

MCAD values the right to free speech, open discussion, inquiry, and expression in the classroom and on the MCAD campus. We, as a community, are committed to embracing multiculturalism, internationalism, anti-racism, social justice and a celebration of diversity. We maintain the strength of the MCAD community through respect, diversity, communication, openness, and accountability.

Speech or action that promotes violence or harassment, or that threatens to interfere with or interferes with the safety and security of others, is a violation of the MCAD Code of Conduct.  Infringing on the expression of views, by defacing or removing properly posted notices or materials, interfering with a speaker, or disrupting College activities, will not be tolerated. Violations of the Code of Conduct will be investigated and appropriate action will be taken.

Faculty members encourage free discussion, inquiry and expression in the classroom and in individual conferences. A student in the classroom is evaluated on academic performance, not on the basis of opinions or conduct in matters unrelated to academic performance standards. At all times, faculty have the discretion to ask a student to leave the classroom if, in the faculty member's opinion, the student's behavior is disruptive or otherwise interferes with the learning experience of other students in the class.

Guest Speaker Policy

Student organizations may invite guests to speak at the college. To ensure an orderly scheduling of facilities and adequate preparation for the event, students must have a faculty or staff member register the event with Academic Services and the Student Affairs Office. Student organizations should clearly state in their publicity the names of sponsoring organizations. Sponsorship of a guest speaker does not necessarily imply endorsement by the sponsoring group or the college.

Legal Status of Students and Staff

A citizen may arrest another citizen who commits misdemeanors and felonies as described by local, state and federal laws. A citizen's arrest must always be reported without unnecessary delay to a police officer for official action. This applies to potential action by Public Safety Officers as well as other members of the college community. The power of arrest by Public Safety Officers is based on their status as private citizens instead of an association with, or directive by, state or local police authorities.

Nondiscrimination Policy

Minneapolis College of Art and Design does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender, disability, marital status, or age in its programs, activities, scholarship and loan programs, and educational policies.

The following person has been designated to handle inquiries regarding the nondiscrimination policy.

Jen Zuccola, Vice President of Student Affairs, (612) 874-3626

Requests for Records

Pursuant to FERPA, the college respects the rights of students to determine prospective employers to whom they wish the college to furnish personal information, and will respond to inquiries only with the written consent of the student concerned.

The college does not release lists of directory information to any person or agency making an unsolicited request, except as required by law. The release of directory information without consent shall be limited to legitimate educational purposes or in accordance with the Solomon Amendment.

Sexual Harassment Policy (Title IX)

Sexual Harassment Policy

Responsibility and the Law

Students at MCAD accept full responsibility for their own actions under federal, state and local laws. While reserving the right to criticize government policy and to resist government decree, they recognize the rule of law and expect no special immunity on account of their status as student artists. Within the college community, students acknowledge the duly constituted role of trustees, administration, faculty and student organizations in the governance of the college, accept its regulations and abide by the decisions of its judicial bodies.

Responsibility and the Learning Environment

As members of an educational community, MCAD students strive to examine issues by appealing to facts and pursue an argument where its logic leads. They should be tolerant of legitimate differences in opinion, respect the convictions of others and protect the rights of all to pursue their own lines of inquiry, regardless of political, social, ethnic and other differences. Students should preserve libraries, classrooms, studios, buildings and each other's artwork as learning resources for everyone's use. Finally, students should respect the rights of others to the privacy and solitude they require for study.

Right to Privacy

MCAD guarantees students' right to privacy. Thus a student enjoys freedom from unwarranted search. Special provisions regarding the right to privacy in college apartments can be found in the Housing Handbook.

MCAD reserves the right to access and disclose the contents of students' electronic communications (email and etc) but will do so only when it has a legitimate need. The issuance of a password or other means of access to computer systems is to assure appropriate confidentiality. However, the issuance of the password does not guarantee privacy for personal or improper use of equipment and facilities. The computer system are MCAD property and are subject to viewing or inspection by college officials. All students are expected to operate and use the computer systems for legitimate educational needs. Student email sent to "All" or to large groups is monitored by college administration. For purposes of safety/security all computer labs are monitored by remote cameras.

Student Complaint Policy and Processes

MCAD is committed to a policy of treating all members of the community equitably and transparently in regard to their personal and professional concerns. Nevertheless, students sometimes think they have been treated unjustly and MCAD is committed to listening to and acknowledging their complaints. The following policy and procedure have been designed to help ensure that students are aware of the way in which their problems with college policies, programs, services, and/or faculty and staff members can be addressed informally or through a more formal conciliation process when needed. Each student must be given adequate opportunity to bring problems to the attention of the faculty or staff member with the assurance that those problems will be given due consideration and treatment. This process also exists to inform the faculty member or staff member of the details of a complaint and gives them an opportunity to respond in a reasonable manner. Any MCAD student may express or file a complaint. All MCAD faculty and staff will refrain from any reprisal or threat of reprisal against any student registering a complaint.

For more information see the Student Complaint Policy and Processes page located here: https://intranet.mcad.edu/resources/student-complaint-policy-and-processes

Student Demonstrations

Students are free to support causes by ordinary means so long as those means do not disrupt the functioning of the college, endanger the safety of individuals or destroy property. In any public demonstration or expression, students or student organizations speak only for themselves. When dealing with disruption, the college will first attempt to use reason and persuasion before considering any other mode of action. The college will call upon outside authority to end demonstrations only when it decides that the extent and duration of the disruption places the continued functioning of the college in jeopardy, endangers the safety of individuals or endangers the property of the college.

Student Media

The freedom given student editors and managers entails adherence to the canons of responsible journalism and reporting, including the avoidance of libel, indecency, undocumented allegations, attacks on personal integrity and harassment or slanderous innuendo.

The explicit provisions for editorial freedom in student media are:

  1. The student media remains free of censorship and its editors and managers are free to develop their own editorial policies and news coverage.
  2. Editors and managers of student media are protected from arbitrary removal because of student, faculty, administrative or public disapproval of editorial policy or content. Only for proper and stated causes are editors and managers subject to removal and then by orderly procedures, prescribed by the college.
  3. All student media must explicitly state that the opinions therein expressed are not necessarily those of the college or college community.

Student Permanent Files

Student permanent files are retained by the Records Office. Permanent files may contain information regarding disciplinary action, honors, academic probation and other information related to student activities and Student Affairs. The contents of permanent files are confidential and will not be released to any unauthorized person. A current student may, within one business day of the request, review their folder with Student Affairs staff. The contents of permanent files are destroyed five years after the student leaves the college.

Student Records and Confidentiality

Except for directory information, the college intends to preserve the confidential character of student records and communications. It should be noted, however, that no college employee has immunity from a lawfully issued subpoena or judicial order. If a college employee is required to appear in court, he or she would be required to provide the court with whatever student records it requests. For further information regarding subpoenas for student records, contact the Registrar or the Department of Education.

Student Rights and Responsibilities

To carry out its responsibilities, to provide educational opportunities to its students, to transmit and advance knowledge and to provide a wide range of services to both students and the general public, MCAD requires a community that is free from violence, threats and intimidation; protective of free inquiry; respectful of the rights of others; open to change; supportive of democratic and lawful procedures; and dedicated to the rational and orderly approach to the resolution of human problems.

To safeguard the rights, opportunities and welfare of MCAD's students, faculty, staff and guests, and to assure protection of MCAD's interest as it seeks to carry out its mission, certain minimum standards of conduct become necessary. These standards of conduct are promulgated in this Student Handbook, the Faculty Handbook, official email notices, the MCAD Catalog and other MCAD publications.

Students are both members of the MCAD community and citizens of the state. As citizens, students are responsible to the community of which they are a part and MCAD neither substitutes for nor interferes with regular legal processes. Students who violate local, state or federal laws are subject to arrest and prosecution. Students are also responsible for offenses against the academic and artistic community. Therefore, an action involving the student in a legal proceeding in a civil or criminal court does not necessarily free the student of responsibility for this conduct in an MCAD proceeding. When a student is the subject of an MCAD disciplinary proceeding and is also involved in a civil and/or criminal action, MCAD will decide on the basis of its interest and the interest of its students and/or student whether or not to proceed with its internal review simultaneously or defer action.


Emergency Procedure and Numbers

Emergency Action Plan

The Occupational Safety Health Department and Public Safety Department work together in providing response systems for emergencies on the campus. The plans are posted on both the MCAD Intranet Occupational Health and Safety Department and Public Safety Department sites. Please visit the intranet sites or contacts the departments if you have questions.

Occupational Safety and Health Department 612-874-3771 (x1771) or Public Safety Department 612-874-3801 (x1801), emergency on campus x1555, non-emergency x1700.

Tornado and High Winds Procedures

If a tornado or high winds becomes a danger, you should seek shelter in a designated safe area. In the Main Building the safe areas are the two fire towers (stairwells) located across from the elevators and the lobby in front of the 150 Auditorium as well as any interior room with no windows or skylights. In the Morrison Building the safe areas are the basement hallways and tunnels.


This Handbook is developed by the Student Affairs Office for student use. The information found in this Handbook is accurate to the best of our knowledge as of August 2020. The information and policies contained in this Student Handbook are presented as a matter of information only and are not intended to create, nor is the Handbook to be construed to constitute a contract between MCAD and any student. MCAD at all times has the right to alter, amend, modify, deviate from or terminate any privileges, provisions or obligations contained in this Handbook at any time if it so chooses with or without notice to a student. Changes to this Handbook are usually announced via email. If you have any questions about the contents of this book, please contact the Student Affairs Office.

Minneapolis College of Art and Design is registered as a private institution with the Minnesota Office of Higher Education pursuant to sections 136A.61 to 136A.71. Registration is not an endorsement of the institution. Credits earned at the institution may not transfer to all other institutions.