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Notetaker Hiring Process

  • I WAS SELECTED TO BE A NOTETAKER! NOW WHAT?
    • Human Resources will start the hiring process by emailing you an offer letter for the notetaking job through Paylocity in the next few days.
      • If you are a new employee then you will not be able to sign into Paylocity until Human Resources creates and account and sends you the offer letter.

  • WHAT DO I NEED TO DO TO START WORKING?
  1. Electronically sign the offer letter in Paylocity
  2. If you are a new employee at MCAD then you will complete the new hire onboarding process through Paylocity
  3. Take the National Deaf Center's Online Notetaker Training if you have not already done so in the past
  4. Send the certificate of completion to accessibility_services@mcad.edu if you have not already done so in the past
  5. You can start working only once the offer letter is signed and the onboarding process is complete in Paylocity
    1. If this is not done then you won't have a timecard in Paylocity
    2. If you have questions on if your process is complete then please contact human_resources@mcad.edu

  • HOW DO I LOG MY HOURS ONCE I COMPLETE MY ONBOARDING IN PAYLOCITY?
    • A notetaker is paid for their time spent in class taking notes, and up to 30 minutes outside of class spent editing, typing, scanning and uploading their notes. The amount of time one takes notes can vary by class, lecture and content of the day. For studio classes, this can be 30 minutes or more per class, and for Liberal Arts classes, this can be up to three hours per class.

    • You can record your hours with the Paylocity App or in the website version of Paylocity

    • On the website version of Paylocity there are training modules related to timesheets, logging hours, etc.

    • Remember
      • Studio Classes = Time spent taking notes such as 30 minutes or an hour, and up to a half-hour scanning, typing, editing and uploading notes after class
      • Liberal Arts Classes = Time spent taking notes such as 1 hour or 2.5 hours, plus up to a half-hour scanning, typing, editing and uploading notes after class

    • Timesheets are due every other week.
      • You will receive reminders from Paylocity when timesheets are due.
      • It is best to have your timecards done by 10:00 PM on Saturday of the week they are due. 
      • If you miss inputting your time on your timesheet then email accessibility_services@mcad.edu with the hours you worked so you can be paid in the next pay period.

  • HOW DO I UPLOAD MY NOTES?
    1. Place the notes for each class into one PDF, MSWord or other file formats
    2. Sign in to accommodations.mcad.edu
    3. Click on the notetaker tab
    4. Click “View” for the class that you want to upload notes for
    5. In the “Upload Notes” section place in a title and choose the file
    6. Click “Upload Notes”

  • WHAT IF I HAVE QUESTIONS?
    • If you have questions or would like to talk with someone about being a notetaker then please set up a Notetaker Meeting by signing into the Learning Center Appointments Page and selecting "Notetaker Meeting" from the "Limit To" menu.