Vacation Accrual: MCAD encourages all benefit-eligible nonexempt employees to take advantage of vacation benefits. Employees will accrue based on the following schedule:
- Exempt employees will accrue vacation at 22 days per year with a vacation accrual cap of 33 days.
- Accruals are based on hours paid.
- Non-benefited staff and temporary labor are not eligible for vacation pay.
- All hours accumulated beyond the Vacation Cap will be forfeited. Employees will not be reimbursed for unused vacation.
Use of Vacation Time: Vacation dates are determined by mutual agreement between each employee and their supervisor. Employees are encouraged to take a minimum of one (1) week of vacation each year. Because the schedule of an exempt or non-exempt, part-time employee may vary from week to week, they must record vacation time, for any given day, as the number of hours they were scheduled to work. If a scheduled holiday falls within an employee’s vacation, the holiday will not be counted as a day of vacation.
Vacation Pay Advance: The College will pay the employee in advance when the vacation period includes a regular payday. Requests for an advance must be received by Payroll no later than ten (10) working days prior to the start of the vacation period and are required to be approved by Finance or HR.
Vacation Pay at Separation: So long as the employee gives two weeks notice, payment will be made for accrued, unused vacation, up to the vacation cap, at the time of separation of employment. Vacation pay will be processed after the final regular paycheck following the payroll schedule.
(Employees located in states other than Minnesota should consult their state addenda for state-specific information regarding this policy.)