Volunteer Time Off: MCAD encourages employees to become involved in their communities by lending voluntary support to programs that positively impact the quality of life.
Volunteer Time Accrual: Full-time, benefits eligible staff employees accrue fourhours per pay period with a maximum accrual of twenty-four hours. Non-benefit eligible employees are not eligible for VTO. VTO does not roll over to the following calendar year; all unused VTO hours will be forfeited at the end of each calendar year.
Use of VTO: Employees are encouraged to use a minimum of one day of VTO each year to support a 501(c)(3) organization of their choosing.
- Selected organizations must not conflict with MCAD’s purpose, vision, or values.
- VTO cannot be used to volunteer for a political candidate’s campaign or campaign activities.
- Employees may take up to two hours of accrued VTO each week OR one day (if accrued) per month.
- Interested employees should meet with their supervisors to discuss their volunteer choice and to schedule and receive approval.
- Employees must provide evidence of the volunteer activity and the 501(c)(3) status of the organization to their supervisor when requesting VTO.
- VTO cannot conflict with work commitments, deadlines, or urgent work, or cause conflicts with other employees' schedules.
- VTO must be requested in advance when possible.
- VTO must be used during MCAD hours of operation/during normal working hours.
- Employees are expected to follow all MCAD policies and behave as positive brand ambassadors of MCAD when volunteering.
- VTO does not count as work time for the purposes of overtime.
- MCAD Workers Compensation coverage does not extend to VTO or any other off-site volunteer activities. Check with the organization to see what coverage is in place in the case of injury.
- Volunteer hours for an organization lacking 501(c)(3) status will be considered on a case-by-case basis (e.g., neighborhood cleanups, tutoring/reading help at a school, etc.). If an employee requests approval for an organization lacking 501(c)(3) status, supervisors should check with HR prior to approving.
Volunteer Time Off Pay at Separation: Unused VTO will not be paid out at separation of employment.