We strongly recommend graduating students to completely reset their computer (whether it was purchased through the institution or elsewhere) before their graduation date; this helps clear your path forward independent of school-managed services and ensure you will retain access to portfolio work.
Timetables for Students
Immediately Upon Departure
Access to all products and services provided by the school ends immediately in the case of the following:
- Withdrawal or expulsion from the institution.
- Start of Leave of Absence. You may request for your account to remain active, please contact Student Affairs for more details.
21 Days From Date of Graduation
Campus Services
- Campus Wi-Fi.
- On-premises network storage servers.
- Papercut (provided by the Service Bureau).
- WebCheckout reservation system (provided by the Media Center).
- Lab computers. This includes scanners connected to them.
- Canvas.
- LinkedIn Learning.
Adobe Creative Cloud
You can keep using the applications without reinstalling by logging out of Creative Cloud, then logging back in using a personal Adobe ID. Educational discounts may be available to you, please review Adobe policies to determine your eligibility.
Any content saved in Creative Cloud storage should be migrated from your MCAD Adobe ID to a personal Adobe ID. Once your account is disabled, Adobe will delete all content without possibility of recovery. Please read this article to find out the specifics of doing this.
Files saved to local device storage (whether it be a computer, a tablet, or a phone) will remain stored without changes made to them.
Microsoft Office
In order to use the applications you will need to switch from your institution-provided license to current Microsoft licensing by using the license removal tool, then activating using a personal Microsoft account.
Files and content saved to local device storage will remain there without changes made to them.
End of Term
Access to all products and services provided by the school ends at this time for Continuing Education students. This applies both for Fall term (ending in December) and Spring term (ending in May).
One Year After Date of Graduation
Google Account
This encompasses all services provided by Google associated with an mcad.edu email address, including Gmail, Calendar, Drive, Docs, Sheets, Meet, Chat, Keep, YouTube, Chrome Password Manager, etc.
- May graduate accounts are suspended in May of the following calendar year.
- December graduate accounts are suspended in December of the following calendar year.
Any content saved on Google infrastructure should be transferred from your MCAD Google account to a personal Google account (i.e. one with a gmail.com email address). Files saved on local device storage will remain as-is unless they are Google Docs, Sheets, or Forms, which live on Google servers and should be transferred.
Depending on the service the transfer of data and content will differ. Please read this article to find out the specifics of moving your data out of your MCAD Google account to a personal Google account (i.e. a gmail.com account).
PLEASE NOTE: In order to maintain access to their MCAD-provided Gmail account, Alumni will be required to switch multi-factor authentication systems from OneLogin to Google's 2-Step Authentication. This change occurs around the 21-day post-graduation mark, at which time the Alumni will be given a month to complete this setup before they will need to contact the MCAD Help Desk in order to access their Gmail and configure 2-step Authentication. Instructions on how to complete this process can be found here: Setting up and Using Google multi-factor authentication for MCAD Alumni
Timetables for Adjunct Faculty
Immediately on Departure
Access to all products and services provided by the school ends immediately in the case of the following
- Resignation or termination of employment with the institution.
- Start of Leave of Absence. You may request for your account to remain active; please contact your Department Chair.
1 Day After Grades Submission
If you were issued a laptop by Help Desk it should be returned at this time. Please make sure to back up any personal and work data on the device as it will be immediately wiped by Help Desk staff. If you require assistance just contact Help Desk.
21 Days After Contract Expiration
Campus Services
- Campus Wi-Fi.
- On-premises network storage servers.
- Papercut (provided by the Service Bureau).
- WebCheckout reservation system (provided by the Media Center).
- Lab computers. This includes scanners connected to them.
- LinkedIn Learning.
Adobe Creative Cloud
You can keep using the applications without reinstalling by logging out of Creative Cloud, then logging back in using a personal Adobe ID. Educational discounts may be available to you, please review Adobe policies to determine your eligibility.
Any content saved in Creative Cloud storage should be migrated from your MCAD Adobe ID to a personal Adobe ID. Once your account is disabled, Adobe will delete all content without possibility of recovery. Please read this article to find out the specifics of doing this.
Files saved to local device storage (whether it be a computer, a tablet, or a phone) will remain stored without changes made to them.
Microsoft Office
In order to use the applications you will need to switch from your institution-provided license to current Microsoft licensing by using the license removal tool, then activating using a personal Microsoft account.
Files and content saved to local device storage will remain there without changes made to them.
1 Year After Contract Expiration
Canvas
Access to all courses hosted on our Canvas ends at this time.
Adjunct Faculty retain access to their MCAD Google Account( Gmail, Drive, etc.), and Canvas, for one year after their contract expires. Adjunct faculty lose access to most other MCAD systems associated with their MCAD logins 21 days after their contract expires.
Google Account
This encompasses all services provided by Google associated with an mcad.edu email address, including Gmail, Calendar, Drive, Docs, Sheets, Meet, Chat, Keep, YouTube, Chrome Password Manager, etc.
- May graduate accounts are suspended in May of the following calendar year.
- December graduate accounts are suspended in December of the following calendar year.
Any content saved on Google infrastructure should be transferred from your MCAD Google account to a personal Google account (i.e. one with a gmail.com email address). Files saved on local device storage will remain as-is unless they are Google Docs, Sheets, or Forms, which live on Google servers and should be transferred.
Depending on the service the transfer of data and content will differ. Please read this article to find out the specifics of moving your data out of your MCAD Google account to a personal Google account (i.e. a gmail.com account).
Special Circumstances
In order to maintain access to the MCAD login over the summer term, adjunct faculty must sign their fall contract before June 1st of the calendar year.
Timetables for Full Time Faculty and Staff
All full time faculty and staff members lose access to their MCAD Login, MCAD Gmail, and all associated services on the date of their departure. Should there be a need for an account to remain active please contact your direct supervisor before the end of your employment